Board Support Officer

• Exceptional opportunity to join Oxfam Australia's Governance team
• Permanent part-time (0.9FTE), 31.5 hours per week
• Melbourne based

About Us

At Oxfam Australia, we believe all lives are equal and no-one should live in poverty. We are a member of Oxfam International, a global confederation working with partners and local communities in 87 countries.

Would you like to join this global movement of people working together to eliminate the inequalities that keep people in poverty?

We are currently seeking an enthusiastic and committed person to fill the role of Board Support Officer.

Why you will love working at Oxfam

As part of Governance team, you will use your skills, qualifications, lived experience and initiative to tackle inequality and flight poverty. Yes, you read that right, lived experience and initiative, because it is not all about key selection criteria.

Are you re-entering the workforce after a career break? Don't worry! We are looking for people with a fire in their belly and a commitment to ending poverty. As long as you know your subject matter, we can teach you the other stuff and show you what's happened while you were away.

The Role

The Board Support Officer will work with the Company Secretary to provide high-quality support to, and coordination for, the Oxfam Australia Board of Directors and Board Committees. The Board Support Officer will also support the Company Secretary to ensure that good governance and compliance obligations are realised (including by updating registers as necessary).

This role will enable effective Board and Committee meetings through agenda planning, timely distribution of papers and minute taking to ensure Board and Committee members are well-informed on a wide range of issues affecting Oxfam Australia and its staff. The Board Support Officer will coordinate tasks set out in the Board and Committee workplan and matters arising from meetings to ensure that all Directors/ Executive Leads meet requirements (including the preparation of papers for Board or Committee consideration).

NB: This role would suit someone looking for flexibility, such as shorter working hours across a 4 or 5 day working week (for example either with a later start time or earlier finishing time, including to accommodate caring responsibilities). Board and Committee meetings will generally be scheduled on Thursdays and Fridays.

A little about you (the key selection criteria)

• Governance expertise: Demonstrated experience and familiarity with corporate governance principles and compliance requirements (for example, under the Charities Act 2013 (Cth), Australian Charities and Not-for-profit Commission Act 2013 (Cth), Corporations Act 2001 (Cth) etc.)
• Executive coordination: Experience in supporting key stakeholders (i.e. Directors, General Counsel and Company Secretary etc.) in coordination and administration – including maintenance of registers, ASIC and ACNC lodgments, requests from regulators etc.)
• Strong technological proficiency: Very strong technological skills (i.e. using Diligent, document management systems, Microsoft suite, minuting programs and conferencing tools) and willingness to ensure efficiency
• Adaptability: Flexible and affable approach to support the needs of key stakeholders (i.e. Directors, General Counsel and Company Secretary etc.)
• Initiative and attitude: Having a can-do approach, positive, conscientious, humble, and a team player working in partnership with the organisation

See position description for other skill requirements.

We can offer you

• A base salary of $85847.78 plus superannuation, superior leave benefits and access to generous non-for-profit salary packaging program (up to $18,450 of your salary tax-free).
• The opportunity to use your talents and expertise to make a positive impact around the world.
• We value flexibility and seek to support our people to work in ways that meet their work/life commitments and support their wellbeing.
• Cultural leave
• Superannuation matching

Our culture is shaped by our values, which reinforce what we care about and how we do things, not just what we do. Our five core values of Accountability, Empowerment, Equality, Inclusiveness and Sustainability drive everything we do at Oxfam.

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct. We are committed to promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. Therefore, our people are required to comply with the One Oxfam Child Safeguarding and Protection from Sexual Exploitation and Abuse policies and sign the Oxfam Australia Child Safeguarding and One Oxfam Employee Codes of Conduct.

How to Apply

Complete the online application form, then, as three separate documents, upload:

1. a cover letter that tells us how your professional history and lived experience makes you the right candidate.
2. your CV.
3. your response to the selection criteria outlined in the advertisement.

Applications close on 19 January 2025.

Here is the link to the Position Description

Our people are at the heart of everything we do. We care deeply about creating a safe and inclusive workplace where our people feel valued, respected and impowered. We are committed to providing equal opportunities and encourage applicants with personal experience of the forms of injustice we seek to address to apply for opportunities at Oxfam Australia.

Applicants will be required to show proof of their right to work in Australia with the subject to satisfactory clearance of a Police Records Check, and Counter Terrorism and Aid Diversion Check.

We give priority to protecting the health, safety and wellbeing of our people, supporters, and the communities we work with. If successful you may be required to provide evidence of your COVID-19 vaccination or approved medical contraindication prior to commencing employment with Oxfam Australia.