Executive Assistant

Who we are

In Melbourne, water is essential to our way of life.

As caretakers for Melbourne’s water cycle, we care for water, life and land throughout Melbourne: both its people and its biodiversity.

Each time you drink from the tap, flush a toilet, run through a backyard sprinkler, or kayak down the Yarra we’re there. Primed and ready, quietly delivering some of the world’s cleanest water for over five million residents and wildlife that call Melbourne home, just as we have for over 130 years.

If you value making it count, diving in with curiosity, and doing what’s right, you're in the right place.

About the Role

Reporting to Sue Jackman, the Executive General Manager, this is a pivotal role within Service Delivery, a large portfolio spanning operational delivery works across wider Melbourne. As the Executive Assistant you will be responsible for providing high level, professional support to the Executive General Manager.  With a key focus across calendar management and event coordination. This position has exceptional relationships across all levels of the organisation and portfolio and provides exceptional administrative management to ensure delivery of strategic objectives and the portfolio and EGM deliverables. This role provides support across multiple Melbourne Water corporate offices and our operational sites, with an element of travel required to do so.

• Develop an in-depth understanding of EGM/group obligations and priorities to maximise on opportunities and to align outcomes with Melbourne Water’s Strategic Direction
• Coordinate and organise events and forums with a hands approach to delivery multiple internal and external events.
• Management of administration work related to the EGM, inclusive of diary and inbox management, meeting preparation and briefing material coordination
• On behalf of the EGM, coordinate tasks for personal, portfolio and enterprise effectiveness.
• Coordinate EGM and Portfolio to prepare Board and Sub-Committee papers and submit formatted papers into Inflow to agreed distribution deadlines, including liaising closely with the Assistant Company Secretary to ensure a smooth and co-ordinated approach.
  

For more information, please refer to the  Position Description 

About you:

• Previous experience supporting an Executive, experience working with an Executive in a 24/7 operational environment will be highly advantageous
• Ability to work with high level of autonomy and confidence in liaising at all levels of the organisation and in the representation of the EGM/group’s position on various matters.
• Demonstrated event and or project management skills and experience.
• A team player who is proactive and can also work autonomously with minimal supervision
• Highly developed organisational skills and demonstrated flexibility to manage priorities
• Experience in coordinating complex work programs and ensuring adherence to key timelines
• An enthusiastic and dynamic approach when faced with pressure of tight deadlines and conflicting demands
• Ability to adapt as priorities change or as issues emerge and to demonstrate leadership when supporting the group on key challenges
• Ability to work with confidence and establish trust and respect with the Executive and Senior Leadership Team and across the organisation.
• A current Victorian Driver’s license, please regular travel required to support this role.  
  

Why join us:

At Melbourne Water, we care deeply about water and the life it sustains. 

Our team is inspired by passion and purpose, with an unwavering commitment to safety. We are on a mission to protect every Melburnian’s way of life, one drop at a time.   

We don’t just talk about flexible working - we live it. Our culture of purpose, safety, results, and learning flows through everything we do. We're dedicated to doing what's right, and this commitment extends to the meaningful work we do in a supportive and inclusive culture that encourages you to make the most of your talents.  

Our long-standing commitment to Diversity, Inclusion, and Belonging means that Aboriginal and Torres Strait Islander peoples, LGBTIQ+ individuals, people living with disability, mature age and young jobseekers from all cultures can apply with confidence knowing they are safe, affirmed, and celebrated.  

If you’re curious, action-orientated, outcomes-focused, and passionate about public resources, community, and the environment, we'd love to receive your application and learn if you could be a great fit. 

How to Apply

Click the 'Apply Now' button below and complete our online application form.

Closing date: Sunday January 12^th, 2025, at 11:55pm AEST