Your role We are seeking an experienced Executive Assistant (EA) to provide team support, based in Melbourne. Your days will be busy managing a diverse range of administration duties required to maintain efficiency, in a fast paced, corporate environment. This role will be accountable for driving the co-ordination of all administrative functions including diary management, email, travel and smaller events. In this role you will:
support a team of 10-12 (Managing Director to junior levels)
manage multiple complex calendars, ensuring that day-to-day priorities and changes are met and managed effectively
co-ordinate client meetings
arrange domestic and international travel
processing of monthly expenses
onboarding of new staff in your team
work with fellow EAs to strive for best practices across the department
Your team You will be working in the Global Banking department as an Executive Assistant to a team of bankers. You will be playing an important role within your team, facilitating day-to-day operations, ensuring seamless communication regarding key administrative functions. In addition to supporting individual bankers, the EA will collaborate closely with a team of fellow Global Banking EAs to ensure consistent coverage and effective team operations across the group
Your expertise
previous EA experience supporting a team within a corporate and deadline driven environment
outstanding stakeholder management experience with the ability to liaise, interact, and communicate effectively with stakeholders, senior and executive management
ability and passion for working in a team environment
strong technical ability and experience with (Microsoft Outlook, Word, PowerPoint, Excel and Teams) O365, OneDrive, video calls.
proactive, keen attention to detail, organised and able to seamlessly multitask and problem solve
proven written and verbal communication skills
discretion in handling highly sensitive or confidential matters.
flexible, adaptable, can-do attitude. Willingness to work within a broader EA team.
About Us UBS is the world’s largest and the only truly global wealth manager. We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and the breadth of our expertise set us apart from our competitors..
We have a presence in all major financial centers in more than 50 countries.
Join us At UBS, we embrace flexible ways of working when the role permits. We offer different working arrangements like part-time, job-sharing and hybrid (office and home) working. Our purpose-led culture and global infrastructure help us connect, collaborate, and work together in agile ways to meet all our business needs.
From gaining new experiences in different roles to acquiring fresh knowledge and skills, we know that great work is never done alone. We know that it's our people, with their unique backgrounds, skills, experience levels and interests, who drive our ongoing success. Together we’re more than ourselves. Ready to be part of #teamUBS and make an impact?
Disclaimer / Policy Statements UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.
Seniority level
Not Applicable
Employment type
Full-time
Job function
Other
Industries
Banking, Financial Services, and Investment Banking
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