Executive Assistant to CEO

Executive Assistant

• Full time EA to the CEO/Managing Director
• Travel between Preston & Clayton offices is required
• Onsite parking & hybrid model

The Company

With a history spanning more than 110 years, Sigma Healthcare is a leading full-line pharmaceutical wholesale and distribution business. We proudly support Australians’ health by delivering high-quality healthcare products and services to community pharmacies nationwide.

Sigma offers a flexible range of brands and services, including our retail pharmacy brands, Amcal and Discount Drug Stores, and an independent pharmacy offer, PriceSave. Through our distribution network, we also offer 3PL solutions for customers in the pharmaceutical, medical consumables and fast-moving consumer goods sectors.

The Opportunity

Ready to make an immediate impact? We have an exciting opportunity for an experienced and pro-active Executive Assistant to join Sigma Healthcare to provide administration support for our CEO/Managing Director.

The role is the key point of contact for the CEO and will require an individual who is adept at multi-tasking, is detail orientated and highly organised. This role requires an individual who can anticipate future needs and deliver effective solutions with efficiency.

Key Responsibilities include:

• Diary, travel and email management including the coordination of relevant documentation through efficient planning
• The creation of documents including presentations to a high standard,, ensuring accuracy of text and figures within the required timeframe,
• Relaying internal and external information to and on behalf of the CEO and the Senior Leadership team, as required
• Ensuring effective screening of email, phone calls and mail including timely responses or appropriate redirection where required,
• Managing ad hoc and regular annual events, locating suitable venue and negotiating proposal and costings, planning events in conjunction with key stakeholders and liaising with function staff to ensure all aspects are well managed on event day
• Coordinating procurement and expense management.
• Assisting the Senior Leadership Team with general administrative duties as required.

We are looking for:

Significant experience in Executive Assistant positions within a listed business supporting executive level management and leadership teams

• Skilled in managing relationships with senior management, and through effective collaboration with internal and external stakeholders
• Intermediate to advanced knowledge of Microsoft Office applications including Word, Excel, Powerpoint and Sharepoint
• Ability to conduct research, assemble and interpret data to prepare reports, documents, email communications, meeting agendas and presentations
• Strong written and verbal communication skills

What’s on offer:

When you join Sigma Healthcare, you join an Australian success story with over 100years of proud history. Also, on offer is the opportunity to:

• Receive a competitive salary
• Advance your skills and experience through ongoing training and development
• Be part of a progressive, supportive and highly skilled team
• Enjoy great employee benefits and access to health & wellbeing programs
• Work for an organisation that plays a unique role in supporting healthy communities

At Sigma, our commitment is to creating an inclusive workplace where everyone feels valued, heard, and empowered to reach their full potential. We nurture a culture that embraces individual difference in all its forms and value the many benefits that transpire from all aspects of diversity.

Our culture is demonstrated through our values and behaviours; we are obsessed with delighting our customers, we act with honesty, integrity and respect, we are resilient and focused, we deliver on our goals.

We are proud to be endorsed as an employer of choice for women by WORK180.

How to apply

Sound like your new home? Click APPLY today to submit your application via our Careers portal.

Anyone interested in applying should do so directly as we are not accepting applications through recruitment agencies.

The successful candidate will be subject to appropriately completing our pre-employment requirements which includes a satisfactory criminal history check.