Executive Assistant to the Chief Executive

• Exceptional opportunity to join Oxfam Australia's Chief Executive office
• Permanent full-time, 35 hours per week
• Melbourne based

About Us

At Oxfam Australia, we believe all lives are equal and no-one should live in poverty. We are a member of Oxfam International, a global confederation working with partners and local communities in 87 countries.

Would you like to join this global movement of people working together to eliminate the inequalities that keep people in poverty?

We are currently seeking an enthusiastic and committed person to fill the role of Executive Assistant to the Chief Executive (CE).

Why you will love working at Oxfam

As part of Chief Executive office, you will use your skills, qualifications, lived experience and initiative to tackle inequality and flight poverty. Yes, you read that right, lived experience and initiative, because it is not all about key selection criteria.

Are you re-entering the workforce after a career break? Don't worry! We are looking for people with a fire in their belly and a commitment to ending poverty. As long as you know your subject matter, we can teach you the other stuff and show you what's happened while you were away.

The Role

The Executive Assistant provides comprehensive, hands-on support to the Chief Executive, acting as the central point of contact for internal and external stakeholders and ensuring the smooth functioning of the CE Office. The person in this position is required to work closely with the CE and senior executives, to exercise judgement, discretion and confidentiality, set priorities and schedule work to meet deadlines in a fast-paced, environment.

The position provides high-level strategic, operational, and administrative support, and is required to effectively manage confidential and sensitive information with the strictest of confidence. The Executive Assistant must be agile and have the ability to understand nuanced situations, efficiently adapt to emerging issues and quickly develop an understanding of Oxfam Australia’s values, mission and operations.

A little about you (the key selection criteria)

• Conscientious: Takes initiative, and hands-on to proactively support the needs of the CE and the Executive Leadership Group
• Judgement: Excellent judgement and ability to understand and navigate nuanced situations, often which may require discretion and strict confidentiality
• Partnering: Partner with the CE (and by extension, the ELG and / or Board as needed), to ensure the smooth functioning of the CE office
• Adaptability: Demonstrated experience working and thriving in a fast-paced environment
• Strong communicator: Exceptional verbal and written communication skills up, down and lateral across the organisation

See position description for other skill requirements.

We can offer you

• A base salary of $95,758.27 plus superannuation, superior leave benefits and access to generous non-for-profit salary packaging program (up to $18,450 of your salary tax-free).
• The opportunity to use your talents and expertise to make a positive impact around the world.
• We value flexibility and seek to support our people to work in ways that meet their work/life commitments and support their wellbeing.
• Cultural leave
• Superannuation matching

Our culture is shaped by our values, which reinforce what we care about and how we do things, not just what we do. Our five core values of Accountability, Empowerment, Equality, Inclusiveness and Sustainability drive everything we do at Oxfam.

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct. We are committed to promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. Therefore, our people are required to comply with the One Oxfam Child Safeguarding and Protection from Sexual Exploitation and Abuse policies and sign the Oxfam Australia Child Safeguarding and One Oxfam Employee Codes of Conduct.

How to Apply

Complete the online application form, then, as three separate documents, upload:

1. a cover letter that tells us how your professional history and lived experience makes you the right candidate.
2. your CV.
3. your response to the selection criteria outlined in the advertisement.

Applications close on 19 January 2025.

Here is the link to the Position Description

Our people are at the heart of everything we do. We care deeply about creating a safe and inclusive workplace where our people feel valued, respected and impowered. We are committed to providing equal opportunities and encourage applicants with personal experience of the forms of injustice we seek to address to apply for opportunities at Oxfam Australia.

Applicants will be required to show proof of their right to work in Australia with the subject to satisfactory clearance of a Police Records Check, and Counter Terrorism and Aid Diversion Check.

We give priority to protecting the health, safety and wellbeing of our people, supporters, and the communities we work with. If successful you may be required to provide evidence of your COVID-19 vaccination or approved medical contraindication prior to commencing employment with Oxfam Australia.