Office Manager

Who We Are

CardioScan is a global leader in cardiac data and analysis. Our mission? To provide accurate, timely, and high-quality cardiac data to healthcare professionals in eleven countries, including the US, UK, Australia, and across Asia. Our innovative cloud-based platform, BeatBox Cardiac Management Platform supports over 5,000 users worldwide, processing more than 800,000 tests each year. We’re passionate about improving patient outcomes, and we’re constantly innovating to stay at the forefront of our industry.

Are you an organised and proactive individual eager to make a meaningful impact in a dynamic company? We are looking for an Office Manager to join our Melbourne team. This pivotal role is essential to our operations, ensuring the office runs smoothly and efficiently every day!

What You’ll Do

• Office Support and Reception: Provide essential office support and manage front office duties - make everyone feel welcome.
• Coordination: Liaise and coordinate with interstate and international offices on various items, including shipping and logistics.
• Database Management: Manage databases and records using software programs like SharePoint and Monday.com.
• Office Management: Oversee tenancy, office equipment, supplies, and facilities management.
• Building Tenancy: Act as the main conduit between CardioScan and building management.
• HR Support: Assist with HR administrative tasks, including onboarding and offboarding, in collaboration with the HR team.
• Intranet Administration: Serve as the administrator of our internal intranet.
• Internal Communications: Support internal communications (HR, company updates, milestones, wins) through various Microsoft Teams channels.
• Program Support: Support in the coordination of exciting internal programs and initiatives.
• Event Coordination: Assist with events such as the annual Christmas celebration, EOFY event, monthly birthdays, internal and external events, and team/company-wide lunches.
• Administrative Tasks: Engage in various administrative tasks and projects to actively build your career with CardioScan.
  
  

Position Details

• Type: Full-time, permanent role
• Location: Camberwell offices
• Schedule: Monday through Friday, standard business hours
  
  

About You

• A driven self-starter, who can work both autonomously and with direction.
• Excellent attention to detail, organisational & time management skills.
• Collaboration skills with the ability to work effectively across different cultures to support CardioScan’s global team.
• Strong computer skills and willingness to learn new technologies and software products ((SharePoint, Monday.com experience highly advantageous).
• A hands-on approach to get the job done.
• Positive ‘Can do’ attitude, a commitment to teamwork and enthusiasm to help others.
• Enjoys a variety of tasks and is flexible and adaptive to changing workloads, deadlines, and developments.
• A mindset of continuous improvement to challenge current practice and add value.
• Alignment (professional and personal) with CardioScan’s core values and expected behaviours.
  
  

Why Join Us?

At CardioScan, hearts are at the core of everything we do—literally. Joining us means becoming part of a supportive, innovative, and fast-growing team that’s committed to making a difference.

We Offer

• The opportunity to play a key role in a global company that’s expanding rapidly
• Significant autonomy and trust in your role
• A strong culture of growth, development, and mutual support
• Development of both your technical and soft skills through training and specialised training portals
• Annual performance and salary reviews
• Global EAP (Employee Assistance Program) support and access to health benefits through the program
• Birthday Leave
• Company and team events – we celebrate the wins!
  
  

If you’re ready to take the next step in your administrative career and want to be part of a company that’s truly making a difference, apply today!

Please note: Candidates will be required to undertake background and police checks as part of this process. Candidates must have the rights to live and work in Australia.

CardioScan is an equal opportunity employer committed to attracting and retaining diversity in our workforce. We are a 2024 Circle Back Initiative Employer and commit to respond to every applicant.