People Assistant

Who Is Charlotte?

WE are, that's who!

Here at We Are Charlotte (WRC) we are disrupting the way that People and Talent capability is delivered for small and mid-sized organisations.

We have created a phenomenal team of talented People people, and partner with small businesses as their embedded People team, or mid-size businesses who need expanded capacity of their People function. We work across a variety of sectors and our work ranges from long-term engagements to strategic project work. It keeps the days at WRC varied, challenging and fun!

We are dedicated to fostering an environment of trust, collaboration, and partnership. Our approach is to partner with our clients with a balance of skill, empathy and fortitude championing for the organisation's and team's success. We're a growing team who love showing up to work each day and continuously push ourselves to strive for greater success on behalf of our clients and each other. We know every company says this, but we are truly proud of the culture we have fostered at WRC so far, and it's time now to add someone else into the mix!

'Good people at work' is our company motto, and if it's yours too then you've come to the right place.

So What's This All About Then?

We are looking for a People Assistant to join our team! You'll report to a People Advisor and work alongside a close-knit People Advisory team of eight, including with the People Projects team.

You'll be a key support to the People Advisory team by managing administrative tasks, data, and HR systems. You will thrive in this role if you're service-oriented, proactive, and enjoy keeping things organised, helping the team stay on track.

If you like variety … you’ll love this! On any given day, you might find yourself:

• Supporting your People Advisor in delivering client work, including developing people strategies and plans
• Managing administrative tasks and data management for client teams, ensuring high-quality People Administration support
• Attending client meetings, maintaining notes, WIP documents, and tracking action items as needed
• Becoming a systems expert in HR platforms such as HRIS, Performance Management, and Engagement systems
• Providing administrative support across the client portfolio, ensuring compliance with legislation and best-practice advisory
• Collaborating with the People Operations Coordinator to gather data-driven insights and implement solutions or initiatives that will help your People team achieve their goals
• Contributing to internal We Are Charlotte projects as required

WRC operates in a 'hybrid' environment, enjoying a mix of at-home and at-office work. Sometimes the 'at-office' work will actually be at your client's offices.

Our WRC office days are typically Tuesday and Thursday, and we're located down in Collins Street (on the Southern Cross end of the city). Our client offices are located all around Melbourne and Sydney, and many work remotely, so there may be some travel required (although no need to have a car).

A Bit About You!

• Bachelor's Degree in Human Resources or a related field
• Excellent communication skills, both verbal and written
• Strong organisational and time management abilities
• Comfortable working with data and making informed decisions
• Committed to continuous learning and staying current on HR trends
• Adaptable and able to manage multiple priorities in a dynamic environment

Why Should You Join Us?

Well … why WOULDN'T you, is the real question. But if you're still on the fence, this should tip you over:

• # LifeOfCharlotte: Go and type this hashtag into LinkedIn, and feel the IMMACULATE vibes of our company culture. We know we're fun/funny (lol).
• Flexi Friday: Friday is the day to wrap up the loose ends at work in the morning, and spend some time focusing on YOU in the afternoon. That might include learning something new, doing something for the soul, or even starting your weekend early (that last one is dependent on your client needs, obvs).
• Client Base: we partner with a variety of businesses, across most industries, which is a unique but VERY fun challenge. There's a lot of potential out there, and it's an exciting time to get involved with their businesses.
• 'Work From Anywhere': A change of scenery does wonders for the soul, and we get it! At We Are Charlotte, we offer you the chance to work from anywhere for up to two weeks a year as well as the opportunity to work flexibly for all of January too!
• Snacks: this one is a no-brainer. But if you love snacks, then you'll love our office. There is an endless supply of them #yummmmmm

How To Apply

Hit the 'apply' button and submit your CV.

Once you've submitted your application, we will review it and get back to you as soon as we can to advise whether you have progressed to the next stage of the process or not (interviews, reference checks and probity checks).

We Are Charlotte is an equal opportunity employer committed to fostering an inclusive and diverse workplace. We welcome applications from people of all backgrounds, experiences, and abilities and are dedicated to supporting a workplace where everyone feels valued and respected.