Senior Administrative Assistant

• Annual salary $73,986 - $79,564 + Superannuation
• This role is based out of our Heidelberg Campus. We are close to public transport and provide secure onsite parking, onsite Café and local shopping centre a short drive away
• Grow your administrative career with Melbourne Polytechnic and join our passionate and dedicated team
  
  

About The Organisation

Melbourne Polytechnic is a learning organisation that has been delivering vocational training since 1912. Learning at Melbourne Polytechnic is a unique experience with an applied focus. delivered by teachers with real-world experience and expertise.

At Melbourne Polytechnic we are committed to providing high quality, innovative, applied and future focused, purposeful education and training to students, industry and communities. Our teachers are passionate and established in their professions and look guide students in theirs. We know that circumstances can create barriers to learning, so we offer our students personalised pathways, flexible study options and learning support.

About The Role

The position provides high-level administrative support to the Director VET including calendar management to ensure the effective running of the Academic Operations office at Melbourne Polytechnic. The role plays a key connecting role for the Directorates and Corporate areas across Melbourne Polytechnic.

The position also supports VET Managers and Directorate Administrator’s to ensure that the Directorate office operates in a highly professional manner in supporting the operational and strategic projects and initiatives of the Directorate.

Duties

For a full list of key responsibilities and duties, please view the position description.

Skills And Experience Required

• Appropriate tertiary qualifications and/or extensive experience in a variety of administrative roles that demonstrates the extensive knowledge and ability required to perform the role of a Senior Administration Assistant to support a senior member of the organisation’s leadership team.
• Demonstrated highly effective communication (both verbal and written), interpersonal and team skills and a proven ability to work within an environment requiring the use of tact, discretion and maintain confidentiality and with an ability to interact with a diverse range of industries and people.
• Demonstrated advanced organizational, time management and problem-solving skills and the ability to be proactive, successfully arrange priorities, meet deadlines, continually improve operational strategies and be self-motivated and flexible in responding to changing work priorities, including the ability to work independently and to exercise sound judgement.
• Well-developed presentation skills with the ability to work on multiple projects at a time and meet deadlines in a fast-paced, high volume environment and a proven ability to work independently.
• Ability to exercise independent judgement to perform special assignments and to resolve, research, assess and refer problems.
• Highly developed analytical skills to interpret, analyse data and make recommendations for improvement to ensure continuous efficient office management.
• Demonstrated high-level computer skills using a range of software packages including but not limited to the Microsoft Office suite of products (Word, Excel, PowerPoint) and a demonstrated ability to embrace new IT environments.
• Demonstrated knowledge of and commitment to Occupational Health and Safety, Anti- Discrimination, Quality Assurance and Continuous Improvement
• Demonstrated ability, commitment and attitude to the provision of high-level customer service to all internal and external clients.
• A current Working with Children Check (Employee) clearance is required for the successful applicant.
• A new National Police Check will be required for the successful applicant.
  
  

How To Apply

Please submit the following documents for your application to be considered

• Current CV
• Cover Letter (Please ensure that you address the Key Selection Criteria outlined in the position description)
  
  

For further information on the role, please contact the hiring manager via email: meaganwilson@melbournepolytechnic.edu.au or via phone: (03) 9269 1590.

If you email us, please make sure you put the job title and job number in the subject line.

Please note, applications received via email will not be considered - you must apply via the website.

Candidates must hold a valid Employee Working with Children Check (WWCC). A lodgement receipt is not a valid alternative; the approval email with the lodgement of a WWCC card number can be accepted.

A National Police Check is required for the successful applicant.

We will be shortlisting immediately. Don’t delay, apply today!

Recruitment Agencies

Please be aware for us to engage with you, we require internal pre-approval and you must be on the State Purchasing Contract (for Victorian government common use goods and services). We will engage with you and your agency once we have the approvals.

Diversity and Inclusion

Melbourne Polytechnic is proud to be an equal opportunity employer committed to being a child safe organisation, by ensuring that children and young people are protected from abuse or harm.

We promote a workplace that actively seeks to include, welcome and value unique contributions of all people. This means we encourage Aboriginal and Torres Strait Islander peoples, people with disabilities, people who are LGBTIQ+ and people from culturally diverse backgrounds to apply for this job, with age being no barrier.