Wie stellen Sie sicher, dass die Stimme jedes Einzelnen in virtuellen Meetings gehört und respektiert wird?

One method that I have used to achieve this is to use a shared document, I prefer One Note, insert a table with the participants names and add columns to capture "Biggest Takeaway", " Impact to our team" and "Ideas to Implement". This encourages everyone to participate and creates an efficient way to share ideas.

In my experience, starting with a recap of the last meeting and action points outlined go a long way in understanding the meeting expectations.

In conducting virtual meetings, I blend inclusivity with effectiveness. Initially, I conduct a survey to determine the most convenient time for everyone, respecting team availability. Then, I assign roles for efficiency: a recorder documents and publishes minutes for accountability, while a chat monitor ensures every comment is acknowledged, boosting participation. Expertise in the meeting platform is crucial for seamless management, particularly in leveraging polls for quick and anonymous feedback to better understand team perspectives. A well-defined agenda and modeling having cameras on during the meeting enhances engagement through nonverbal cues. This sets the tone so every team member’s voice is heard and valued.

For the past 7 years, I've worked remotely. During our weekly nurse meetings, I often discuss strategies for nurses to reimagine their careers, especially in case of company layoffs. Many of us aspire to break free from the traditional nursing roles, such as working solely in Utilization Management or at the bedside. I believe we possess a wealth of skills beyond these roles and enjoy sharing inspirational stories from LinkedIn to encourage broader perspectives within our group.

To ensure that everyone's voice is heard and respected in virtual meetings, establish clear meeting guidelines that promote inclusivity and encourage participation from all attendees. Use features like the "raise hand" function to facilitate orderly discussions and give everyone an opportunity to speak. Encourage active listening and create a supportive environment where diverse viewpoints are valued. Set ground rules for respectful communication and address any disruptions promptly to maintain a productive meeting atmosphere.

Depending on the size of the group, the complexity of the topics, or the dynamics of the participants, it often makes sense to start multiple channels for conversation. For example, using video conferencing for the main discussion ensures that everyone is involved in real time, but having a parallel chat for questions or comments can make room for people who may be more comfortable typing or who need time to formulate thoughts.

In my experience, it is ideal to encourage participation within the program utilizing chat, emotion reactions, and polls. Ideally asking for interaction every 15- 20 minutes.

Asking open-ended questions is a powerful way to open the floor to different viewpoints, encouraging even those who may be hesitant to speak up. It’s important to actively invite opinions from quiet participants, showing that their input is valued as much as anyone else’s.

MS Teams has an AI speaking coach and this tool will rate your speech in the following areas: filler words, pace, inclusiveness, intonation, monologue and repetitive language. As we are often unaware of certain biases, this tool will help reveal this and aid in adapting your tone and inclusiveness in your speech.

One effective way is to take the time to research and understand the cultural context of the participants. This may mean learning about their communication norms, or even identifying what is considered respectful or inappropriate in their culture.

Following up a virtual meeting with an email is a good way to help team members remember all the points covered. Lists can be shared. Tasks that were assigned in written form and less likely to be forgotten. Emails also help keep the team engaged in between virtual meetings. Emails seem to work better when following up with several members at once. Direct or text messages can be used when following up with quick questions.

Beyond the practical benefits, following up gives you the opportunity to get feedback and suggestions on how the meeting went or what areas need improvement next time. By acknowledging participants' contributions and appreciating their efforts, you foster a sense of respect and collaboration.

To ensure everybody is visible in a virtual meeting, usually I'm calling everybody by their name. However, in my intro of any virtual call I explain one rule and I compare it to an in-person meeting where I'm looking into peoples faces and they start smiling or nodding. I also looking at them and asking questions. In the virtual meeting, I'm calling them by their name and then making a comment or asking a questions. In this case, everybody always pays attention because nobody wants to be on the spot not able to answer the question.