Was sind einige der Best Practices und Tools für die gleichzeitige Verwaltung mehrerer Veranstaltungen und Projekte?

I've organised single events before as a standard project manager, and it's important to take on the regulatory tasks ahead of time. Whether its risk assessing a building/ venue or the structure of the event, all of the falls under your accountability as a leader. Delegating some things is more appropriate than others, but when it comes to health and safety, it is all your sign off. If you're a female leader who would like some consultancy support during a transformation, send me a connection and we can discuss.

I like to prioritize by utilizing a simple Alphabet system. It's a great starting point where you can drill down and then apply more specific deadlines. A Priority - this must be completed today. B Priority - this should be completed today but can wait until tomorrow or the end of the week. C Priority - this can be completed in a week or longer.

Delegate the venue finding to an agent. They/we save the corporate valuable time and don’t cost the corporate a penny. Venues and locations (and I say locations because the conference venue/hotel is one thing but a location also could mean sourcing a memorable off-site dinner option and knowing the location is accessible by road, rail and air) are our field of expertise, our focus. For large scale, international events, where an event can take place during a period of time, we’re also able to offer advise on religious festivals of note, public holidays, school holidays, major sporting events in both the preferred location and in key delegate exit locations. Dates to be avoided or included.

Today, most event management tools allow you to have a folder based system with status based on due dates, region, reg date, go live date etc - you can use it to your advantage and do it within your EMS instead of a project management too. Then use those reports to funnel into a linked document (event brief) -- that stakeholders can see and learn what's going on where

If you find yourself inputting the same info multiple times across different areas or tools, it's a sign your processes aren't fully automated or streamlined. To achieve true automation and efficiency, leverage tools that seamlessly integrate and synchronize data. Find solutions that enable effortless information flow between event planning stages like registration, marketing, logistics, and operations. Centralize data across platforms to eliminate manual duplication and save time and effort. Remember, automation and streamlining are like the dynamic duo, here to rescue you from the clutches of redundant tasks. This will lead to a more efficient and streamlined event planning experience.

This is key - templates, automative responses help you stay on top of the admin and the customer sees how efficient you are. This puts so much trust and faith in the customer knowing they are in good hands.

In 2023, no major corporate is manually creating tier 2 and 3 events, they have nailed down templates with margin for graphic swaps. You basically fill in an intake form that runs API's and clones the template and updates it with new information - other API run at the same time to pull more information. The same intake form usually asks as your Kanban board for your events with status being updates from the stage of the event via API from your event management tool. I always say - if technology can do it (do it well) then I do not want to manually do it

Establishing a collaborative digital work flow and deliverable pipeline is an essential part of the initial pre-production process in corporate events. Most Corporations are limited in the software, platforms, and tools they can use in their processes/communication. For example, many financial institutions have strict communication policies that funnel any external deliverables through a single secured ingestion point. Your company's Dropbox link may not work for a corporate client. Usually business communication must be through internally trackable, traceable, and secure messaging. Talk to your stakeholders and discover the rails already laid out for professionals like you, before conducting your standard practices and processes.

One thing I have found is to ensure that all stakeholders take ownership of their tasks and utilize the tools available to them.

This is a very underrated practice and it can be very tempting to skip it, but learning from past mistakes and past successes is crucial. It should be a structured process with an all projects team AAR (After Action Review) meeting no later than two weeks past the event end date. Any later than that and important details start to fade. Ensure you have a clearly structured AAR document that is always attached to the project at the end and is easy to locate months or even years later. It should cover each aspect of event management separately, like pre-production, production and post-production. And within these cover mistakes/successes how to avoid/ensure in the future. The elements to discuss should include platform, venue, livestream, etc.

When we are talking about learning and improving, I keep a notepad in my phone and as the event is happening, when I notice what needs to be improved, I put it on my note titled, "Things to remember for Next time." I ALWAYS check this note once the event is over and make the changes.