¿Cuáles son los diferentes tipos de agendas de reuniones y cómo elegir la más adecuada para su propósito?

Share the agenda beforehand, so attendees have time to prepare, specially for a brainstorming session and any other team activities in particular

Having led hundreds of brainstorming sessions, I would caution against thinking about them as casual, brief, or spontaneous meetings. The attitude can be casual and fun, but like all other types of meetings they need a clear purpose and well-prepared participants. Innovation is more critical than ever, and running a brainstorming session that generates valuable ideas can be transformative for a company. Go into brainstorming sessions prepared and well-read for the problems being tackled, bring the energy of full engagement, dare to think big, and carry the confidence of someone tasked with solving problems small to large. Then let the insights and solutions generated bring a smile to your face as your creativity is ignited. :)

For meetings that require a formal agenda, I would also try to make sure that an accompanying presentation deck works well in concert with the purpose, scope, and logistics of the meeting. Try to keep the material in the deck focussed on the key issues of the meeting. Instead of listing ten pages of project names, identify only the projects that need to be discussed. If there are decisions to be made, make sure they are clearly described in the deck along with potential positive and negative characteristics of decisions to be made. Have the sections of the deck track the order of the agenda items and include the names of meeting attendees associated with their particular meeting agenda items.

I would like an official meeting. Details of the company and who I would be working for? Who I would be working with government agencies client list? Name of the organization to start with

Share agenda and any papers (decision making in particular) at least a week before to give people time to process and read. Items need to be timed and times should be respected to be able to cover everything in the agenda. Unless an item is business critical, it can be parked and dealt at a separate meeting if needed. Have clear actions and clear desired outcome for the meeting. Make sure everyone attending the meeting is fundamental or a decision maker so the meeting cost is according to the outcome

Ensure you have clear actions and owners, and the owners know they've been assigned an action (you'd be surprised how many people are not notified).

This could be also timed, so you have enough time to discuss topics. Have a clear outcome of the discussions and what you are trying to achieve. Again, ensure the right people are attending

Another agenda that is very important is the one when you are going into a difficult or contentious meeting. In that case, I suggest moving around items, so that difficult thing is in the middle and the easy, happy things are at the end. This way people walk out on a better note and all those conversations that take place in the parking lot after the meeting will be much calmer.