Como você pode realizar reuniões eficientes?

Meetings are essential part of any business however most of the times it is seen that a lot of time gets wasted in gossip and no conclusion towards the end, so it makes sense to have a clear agenda before you schedule any meeting. A moderator can take control of the time by setting expectations ahead of the meeting and allocating a time to each participant. Scheduling meetings in Outlook calendar is good way to time the meeting and ensuring they remain productive #timemanagement #effectivemeetings

Running successful meetings is more art than science. You can become better with every passing day- One thing which I ensure is to share a pre-read with the participants along with a small note about what is expected in that limited time frame. Managing the cynic, the creative, the obedient, and the I'm just here because I was called most of the time gets tricky If it's an ideation meeting, I generally ensure that I follow six thinking hats which gives a way of pushing the thought process from a variety of perspectives, but in a clear, conflict-free way. This solves the complexity and also promotes a highly organized process of thinking.

In case you sent written material previously to the meeting make sure that you start the meeting on the spot with a 20 minutes reading session of the documents since homeworks beforehand are usually not done, like at school, according research

A clear agenda and the right attendees who can meaningfully contribute and resolve any issues. Sticking well to timed slots and effective action tracking tends to keep people engaged.

Set a clear purpose and agenda: Invite the right people: Stick to a strict time limit: Use technology wisely: Encourage active participation: Manage disruptions: Follow up on action items: Assign action items with clear responsibilities and deadlines. Foster collaboration: Be flexible: Evaluate and improve:

When setting the agenda it’s also good to consider if there is anyone in an advising role that can speak about specific topics to support company initiatives or remove obstacles that others could be facing. If you identify a speaker make sure they receive the same information but also conduct a one on one with them beforehand. If you have multiple speakers ensure that you provide a rehearsal to ensure smooth transitions between speakers.

In my experience, when it is a collaborative and inclusive environment that allows for everyone to contribute in discussions, it’s a great idea to have a waffle meeting with some wiggle room for spaghetti meeting. Picture a waffle with grid-like surface - so a waffle meeting would mean having pre-aligned and preset agenda for the meeting with sections to discuss matters of importance and also spend sometime to followup on issues previously addressed and track progress so far. However, it’s also a great idea to allocate sometime for a spaghetti meeting to discuss/brainstorm non-structured issues that weren’t built in the agenda but would be convenient to address the entire audience at a go and even get some instant feedback if required.

The importance of a well-structured agenda in meetings cannot be overstated. It not only provides clarity on what to expect but also ensures that participants are well-prepared and engaged. Your recommendation to share the agenda in advance and solicit feedback is a great practice, as it empowers attendees to contribute meaningfully and aligns everyone's expectations. Additionally, including pre-work requirements is a smart way to make the meeting more productive. Thanks for emphasizing the value of a well-organized agenda in fostering focused, efficient, and collaborative meetings.

Creating a solid agenda is like providing a GPS for your meeting – it keeps everyone on the right track! Sharing it in advance not only fosters preparedness but also ensures that we're all on the same page. Collaborative meetings thrive on clear direction! #EfficientMeetings #AgendaMatter

Ensure your agenda items are written as SMART goals, not just topics. Topics can go on forever. SMART goals have an end. This helps the facilitator keep the group on track and makes it easy to determine if the meeting met its goals.

2 key aspects of meetings are communication and transparency. The leader must be well liked & respected to earn undivided attention. Eliminate cross talk and have the person speaking hold the floor exclusively & not be interrupted. There’s nothing more annoying than people interrupting a speaker or gossiping from afar. The leader must be cognizant of these issues and how to resolve them. In college as a VP of a co-ed business fraternity I had this issue often at meetings & would bring out a stress ball allowing only the speaker to have it when the floor was there’s. May be childish but it worked to shut everyone up. Stay positive for team morale & hold meetings on Mondays. Lastly, like attracts like so be kind ALWAYS. Good luck. -wizard 🦄

Your insights on the role of a meeting facilitator are on point. Effective facilitation is essential for keeping meetings on track and ensuring that they are productive. Your guidance on starting with agenda review, setting ground rules, and clarifying outcomes provides a structured approach to kickstart discussions. Encouraging participation and handling conflicts or distractions shows your commitment to fostering a collaborative and focused atmosphere. Lastly, the emphasis on summarizing key points and assigning responsibilities at the end of the meeting is key to ensuring that actions are taken after the meeting concludes. Thanks for sharing these valuable facilitation tips!

Running a meeting is like orchestrating a symphony 🎶 - keeping everyone in harmony! Starting with a clear agenda and ground rules sets the tempo. Encouraging participation is the melody, while summarizing key points is the crescendo. And as we conclude, assigning action items is like giving each musician their score. It's all about creating a harmonious outcome! 🤝🎵 #EfficientMeetings #ConductingSuccess

Ruthless facilitation. Not cruel, but when the discussion strays, the facilitator needs to intervene with, "I'm sorry, I can't let us get sidetracked; I want to make sure we are moving towards consensus on X." And use a parking lot to capture spontaneous great contributions.

The main thing is to keep the main thing, the main thing. Emotions get high, and people tend to forget an agenda when discussions get heated or opinions are passionate. An effective leader will steer these discussions while allowing everyone to feel seen and heard. Sometimes that means tabling a discussion for later; sometimes the agenda needs to change in order to address a greater issue that comes up in the course of the meeting. Ironically, being stuck to an agenda can be more detrimental to the overall process depending on the circumstances. As leaders, we must be open to pivoting on the fly and listening to our teams. As long as we are respectful of people’s time, they will keep coming back with open minds ready to share their ideas.

In my opinion, post meeting followup ensure accountability and help individuals and teams stay on track and also to draw a clear picture on the progress of actionable items. Sometimes some initiatives are dependant on external factors and takes up too much time to deliver. Followups are a great way to assess whether something is taking too much time and energy and evaluate if the resources are better utilised elsewhere. It’s also a fantastic early indicator of probable bottlenecks and setbacks and gives a better sense of an approximate timeline for a job to be completed in. I follow the old school way of capturing meeting minutes to help check back on what needs to be done vs what has been done.

Your post-meeting actions are a crucial part of the meeting process, ensuring that the discussions and decisions don't end with the meeting itself. Sending a comprehensive meeting summary with takeaways, decisions, and action items is a best practice to keep everyone informed and accountable. Seeking feedback for continuous improvement is an excellent approach, as it allows for refinement of future meetings. Monitoring action item progress and providing support demonstrates your commitment to driving results. And scheduling follow-up meetings when necessary ensures that the momentum is maintained. Your approach to the entire meeting cycle is systematic and effective. Thanks for sharing these valuable insights!

This is key otherwise people quickly forget the purpose of the meeting, what was discussed, or the follow through is not clearly defined and executed. - always provide a quick sentence summarizing the meeting, including the why and the outcomes from the meeting - if there are any next steps clearly define this and make sure that anyone who needs to complete a task is aware of what their role is. - after the meeting follow up with colleagues, see if they enjoy the structure or what can be improved upon. Constructive criticism is so important and can really influence the future of meetings for the positive, including more engagement from colleagues, etc. - if the meeting is a training don’t be afraid to include knowledge checks.

Post-meeting follow-up is like the encore of a great performance 🎉. Sharing a summary is akin to handing out souvenirs – a tangible reminder of what we've achieved. Feedback is our backstage pass to improvement, helping us fine-tune our future acts. And just like planning a world tour, monitoring progress and providing support keeps our projects on track. It's all part of the rhythm of success! 🚀🤝 #EfficientMeetings #FollowUpMatters

The best way to follow up after a meeting is to promptly send a personalized thank-you email to all attendees, expressing gratitude for their time and summarizing the key discussion points and action items. Include any additional information or materials discussed during the meeting. Reiterate any commitments made and their respective deadlines, ensuring clarity and accountability. Offer your availability for further discussions or questions and emphasize your eagerness to move the agenda forward. Following up in a timely and organized manner not only demonstrates professionalism but also helps maintain momentum and ensures everyone is on the same page moving forward.

Effective tech use in meetings is key. Align it with your goals, test it beforehand, and observe proper etiquette. This ensures a smoother and more productive meeting experience for everyone involved.

Tech in meetings is like a power tool – it can be a game-changer if used wisely! 🔌 Choosing the right tech for the job is like picking the perfect instrument for a concert. Testing it in advance is the soundcheck to avoid hiccups. And just as musicians follow etiquette, we must too - mute mics, stay engaged, and keep distractions at bay. Let's make tech a harmonious part of our meetings! 🎵💻 #EfficientMeetings #TechEtiquette

To run efficient meetings: -Plan ahead. Set a purpose, desired outcome, and agenda. Send the agenda in advance. -Start and end on time. Respect everyone's time and keep the meeting on track. -Keep the meeting focused. Avoid side conversations and stay on topic. -Encourage participation. Make sure everyone has a chance to contribute. -Make decisions. Don't be afraid to make a decision, even if it's not unanimous. -Follow up. Send a summary of the key decisions and next steps. Here are some additional tips: -Invite the right people. -Set ground rules. -Take breaks. -Use technology. By following these tips, you can run efficient meetings that produce results.

Absolutely! While tech tools can elevate our meetings, they've got to be used smartly. Picking the right tool for your meeting's goal and knowing how to use it is key. Always good to have a tech rehearsal before the real deal to sidestep any glitches. And, of course, basic tech manners, like muting when not speaking or being present (no sneaky emailing during the meeting!), makes everything run smoother. It's all about making technology our ally, not a hurdle.

Assessing meetings is like fine-tuning a masterpiece 🖌️. Metrics are our canvas, painting a picture of effectiveness and engagement. Surveys and feedback, our brushes, add depth and color to the canvas. By constantly refining our approach, we turn meetings into works of art - more efficient, more effective, and more engaging! 🎨🤝 #EfficientMeetings #ContinuousImprovement

Evaluating meetings is crucial for enhancing efficiency and productivity in future gatherings. After each meeting, gather feedback from attendees regarding the meeting's structure, content, and overall effectiveness. Assess whether the meeting achieved its intended objectives, if participants were engaged, and if the agenda was followed. Analyze if the meeting was necessary or if the same goals could have been achieved through alternative means. Consider the allocation of time and whether it was well-spent. Use this feedback to make informed decisions on how to improve future meetings, making adjustments to ensure they are meaningful, focused, and valuable for all involved.

Well, set the agenda for the meeting. Pick specific people with subject matter expertise to the specific meeting to speak, set timeframe, goal of the meeting, set house rules and then continue.

I found that Meetings are often scheduled for far too long. Try shortening your meetings by default by 15-30 minutes. You will find that you can achieve the same results in less time (Parkinson's law).

Sometimes, meetings are convened for matters that could easily be addressed through a concise email. When the discussion doesn't require active collaboration or immediate engagement from multiple parties, opting for an email can be more efficient. Meetings that could have been emails often involve information sharing, updates, or announcements that don't necessitate real-time dialogue or discussion. Recognizing these instances and utilizing email appropriately can save time for all involved and ensure that meetings are reserved for more interactive, decision-driven discussions where in-person or virtual interactions are genuinely beneficial.

The suggestions of defining the purpose, getting the right people to attend, creating an agenda, evaluating, etc. are all absolutely right. The problem is that no one is doing them. Well, not unless it's a super important meeting. Everyone knows what to do. The problem is that the solutions aren't fit for a modern-day schedule of back-to-back meetings with barely time to breathe in between. There is no silver bullet for the oldest business problem. There is only a step forward. My suggestion is to capture the minutes. Simply, effectively and practically. By opening an email as the meeting starts and capturing the actions as they happen, like this: 1...<who>...<what>...<when> 2...<who>...<what>...<when> Press Send as the meeting closes.

Apply the 'Two-Pizza Rule' Inspired by Jeff Bezos/ This rule suggests limiting meeting attendees to those that two pizzas can feed. By focusing on essential participants, you cultivate an environment where discussions carry more meaning, decisions happen swiftly, and everyone's time is honored. It asks, 'Is this person vital to achieving our meeting goals?' This approach will help you reshape your gatherings into lean, efficient, productive sessions. Here are two more tips: keep meetings under 20 minutes and consider standing rather than sitting. Standing encourages greater attentiveness and reduces the likelihood of off-topic or lengthy discussions, further contributing to more efficient meetings.