Como manter as reuniões dentro do tempo previsto?

Always have an agenda and stick to it. Designate someone to take notes to include the task, by whom, and by when Schedule meetings to end 5 minutes before the 30 or 60 minute mark to allow people transition time in between meetings. Sometimes people's mindset has to shift depending on the topic or they need a "bio break".

The purpose is the foundation of any meeting. What are you planning to accomplish by having this meeting? That determines who needs to be there, the topics you need to cover, and how much time needs to be scheduled. And you should be able to clearly and concisely describe that purpose for yourself and for anyone you invite or inform of the meeting.

I start staff meetings with shout outs acknowledging at least one awesome thing each member has done (even if they had to miss the meeting). Starting off with a positive vibe seems to get people more engaged and ready to tackle the agenda items more efficiently.

There is often that one person who loves the sound of their voice in meetings (hopefully that person isn’t you), and without proper management, there is a risk of agenda items dragging on for longer than is necessary. It helps to make clear at the outset how much time is allocated to each agenda item and who is responsible for managing that time slot. Should that time slip, define what the priorities for that meeting are, and how you close out outstanding issues. You may also be best placed thinking through the personality types in your team and how that affects the flow of your meetings. Perhaps you put the road block last?

Whether you start on time or not can set the tone for a meeting. If it is not communicated beforehand that you are unable to arrive on time, that could be perceived bad disrespectful of the other participants. It can also cause adjustments to the agenda, wherein items may be rushed or deferred removed due to lack of time. Additionally, an end time should be established and only changed with the permission of all in attendance.

This is one of the key parts of the meeting. In my experiences, participants get carried away with off-topic discussions more often than not. Hence, the role of facilitator is critical to ensure effective and timely meetings. In the absence of facilitator, volunteer to become a one and ensure that the meeting stays on track and keep time. This will definitely help.

Having a great facilitator is key. This needs to go alongside with having a well planned out agenda with quick updates. If something needs to be expanded up, make sure that time is given or create a separate avenue to discuss. Respect everyone's time.

It is possible to condense a 30-minute meeting to 20 minutes and a 1-hour meeting to 45 minutes, but it is important to maintain a disciplined focus on the agenda. Begin and end meetings with a brief moment of social interaction to foster a sense of camaraderie among participants, but quickly move on to the main objectives. During the meeting, if there are any disruptions, gently steer the discussion back to the planned agenda. Encourage attendees to ask questions or make comments within the context of the agenda and deal with any unrelated topics separately. By following this structure, you can streamline meetings, save valuable time, and make the most of everyone's participation.

Following up in a timely manner makes a significant difference when trying to ensure action is being taken. It keeps things fresh on people’s mind and reduces that chance that someone may forget details or forget responsibilities altogether.