How can you find the best facility maintenance software with preventive maintenance scheduling capabilities?

Facility management professionals understand the importance of maintaining their buildings and assets efficiently. The right facility maintenance software can transform your operations, especially one with robust preventive maintenance scheduling capabilities. Preventive maintenance is the routine of performing regular maintenance on equipment and facilities to reduce the likelihood of unexpected failures. By finding software that effectively schedules and manages these tasks, you can extend the lifespan of your assets, ensure safety, and save on costly emergency repairs. This article will guide you through the process of selecting the best software to meet your facility's unique needs.

1 Assess Needs

Before diving into the options, take stock of your facility's specific requirements. Consider the size and complexity of your operations, the types of equipment you manage, and any unique challenges your team faces. You need software that not just schedules preventive maintenance but also aligns with your workflow. Look for features like customizable schedules, easy tracking of maintenance history, and the ability to generate reports. This will help ensure that the software you choose can support your team's efforts in maintaining your facility effectively.

Add your perspective

Rudzani M.

Maintenance Planner
Report contribution
We can use SAP . And have routine work management aconding to the equipment maintenance . Plan for maintenance on the standing time of it.

Like
Gastón Luis M.

Ingeniero Eléctrico | Magister en Admin. de Empresas UACh | Key User SAP ERP | Jefe de Planificación y Mantenimiento Transmisión
Report contribution
La evaluación es critica pero deben existir los criterios y definiciones de las necesidades de la organizacion en este sentido, esto con la participación de un equipo multidisciplinario que permita ver todas las aristas.

Translated

Like

2 Research Options

Once you have a clear understanding of your needs, begin researching different software options. Look for reviews from other facility managers and compare the features each platform offers. It's important to find a balance between comprehensive functionality and user-friendliness. Software that is too complex may discourage use, while too simple may not provide the detailed scheduling and tracking you require. Aim for a solution that offers a good mix of depth and usability.

Add your perspective

Gastón Luis M.

Ingeniero Eléctrico | Magister en Admin. de Empresas UACh | Key User SAP ERP | Jefe de Planificación y Mantenimiento Transmisión
Report contribution
En muchos casos el hacer Benchmarking es una opción excelente, puesto que siempre puede existir alguien que ya haya realizado la implemetación de lo que se desea hacer y se puede compartir la experiencia.

Translated

Like

3 Evaluate Features

In evaluating potential software, focus on the preventive maintenance scheduling features. Check if it allows for setting up recurring maintenance tasks, adjusting schedules based on usage or time, and sending notifications to staff. The ability to customize and prioritize tasks based on criticality is also essential. Additionally, consider if the software integrates with other systems you use, such as inventory management or building automation systems, for a more streamlined approach.

Add your perspective

Gastón Luis M.

Ingeniero Eléctrico | Magister en Admin. de Empresas UACh | Key User SAP ERP | Jefe de Planificación y Mantenimiento Transmisión
Report contribution
Es relevante saber el grado de adopción al estandar de la solución que tiene los requerimientos de la organización, la tendencia a persdonalizar los softwares puede ser un excelente negocio para le seller pero un dolor de cabeza y de bolsillo para la organización, toda vez que cualquier modificación va a costos de la organización.

Translated

Like

4 Demo Software

Most software providers offer demonstrations or trial periods. Take advantage of these to see the software in action. During a demo, pay close attention to how the preventive maintenance scheduling functions work and whether they are intuitive. Ask questions about any features that are unclear and make note of how well the software could fit into your current processes. Hands-on experience is invaluable in assessing whether a particular option will meet your needs.

Add your perspective

Gastón Luis M.

Ingeniero Eléctrico | Magister en Admin. de Empresas UACh | Key User SAP ERP | Jefe de Planificación y Mantenimiento Transmisión
Report contribution
Crucial ver una demostración en vivo de los productos ya que eso ayuda mucha a saber los requerimientos de información base que requiere el software para poder tener su mejor performance. Esto puede ser decisivo para la selección puesto que un supersoftware puede ser subutilizado y finalmente hacer ver que la solución no es la apropiada.

Translated

Like

5 Check Support

After-sales support is crucial for facility maintenance software. You want to ensure that if you encounter any issues or have questions, there is a reliable customer support team to assist you. Investigate the support options offered, such as phone support, live chat, or email assistance. Also, look into the availability of training materials or resources that can help your team get the most out of the software.

Add your perspective

Gastón Luis M.

Ingeniero Eléctrico | Magister en Admin. de Empresas UACh | Key User SAP ERP | Jefe de Planificación y Mantenimiento Transmisión
Report contribution
Este punto es muy interesante de analizar, ya que los issues de los softwares en la post venta son los que mas se presentan y por tanto una respuesta rápida y adecuada, resolutiva es muy relevante para el exito de las implementaciones y de la experiencia del cliente. Por tanto es un punto relevante a considerar.

Translated

Like

6 Plan Integration

Finally, consider how you will integrate the new software into your existing operations. Think about the transition process for your team and how you will manage data migration from any current systems. It's important to have a clear plan for onboarding and training staff to ensure a smooth adoption of the new software. A well-thought-out integration plan will help minimize disruptions and maximize the benefits of your new preventive maintenance scheduling tool.

Add your perspective

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

Add your perspective

How can you find the best facility maintenance software with preventive maintenance scheduling capabilities?

1

2

3

4

5

6

7

1 Assess Needs

2 Research Options

3 Evaluate Features

4 Demo Software

5 Check Support

6 Plan Integration

7 Here’s what else to consider

Facility Management (FM)

Rate this article

Thanks for your feedback

More articles on Facility Management (FM)

More relevant reading

How can you find the best facility maintenance software with preventive maintenance scheduling capabilities?

1

2

3

4

5

6

7

1 Assess Needs

2 Research Options

3 Evaluate Features

4 Demo Software

5 Check Support

6 Plan Integration

7 Here’s what else to consider

Facility Management (FM)

Rate this article

Thanks for your feedback

Explore Other Skills