How can you track the most important maintenance metrics in fleet management?

1 Preventive maintenance compliance

Preventive maintenance compliance (PMC) is the percentage of scheduled maintenance tasks that are completed on time and according to the manufacturer's recommendations. PMC is a crucial metric to track because it can help you prevent breakdowns, extend the lifespan of your vehicles, and avoid penalties or fines for non-compliance. To measure PMC, you need to have a clear and updated maintenance schedule for each vehicle, and record the date and details of each service performed. You can then calculate PMC by dividing the number of completed tasks by the number of scheduled tasks, and multiplying by 100.

2 Unscheduled maintenance ratio

Unscheduled maintenance ratio (UMR) is the ratio of unscheduled maintenance events to scheduled maintenance events. Unscheduled maintenance events are those that occur due to unexpected failures, malfunctions, or damages. UMR is an important metric to track because it can indicate the reliability and quality of your vehicles, as well as the effectiveness of your preventive maintenance program. To measure UMR, you need to track the number and frequency of unscheduled maintenance events for each vehicle, and compare them to the number and frequency of scheduled maintenance events. A high UMR means that your vehicles are more prone to breakdowns and require more repairs, which can increase your costs and downtime.

3 Maintenance cost per mile

Maintenance cost per mile (MCPM) is the average cost of maintaining your vehicles per mile driven. MCPM is a vital metric to track because it can help you assess the profitability and efficiency of your fleet, as well as identify opportunities to reduce expenses and optimize performance. To measure MCPM, you need to track the total cost of maintenance for each vehicle, including labor, parts, and overhead, and divide it by the total number of miles driven by that vehicle. You can then compare the MCPM of different vehicles, routes, or drivers, and look for ways to lower it.

4 Vehicle downtime

Vehicle downtime is the amount of time that your vehicles are out of service due to maintenance or repairs. Vehicle downtime is a critical metric to track because it can affect your productivity, customer satisfaction, and revenue. To measure vehicle downtime, you need to track the start and end time of each maintenance or repair event for each vehicle, and calculate the total duration of downtime. You can then compare the vehicle downtime of different vehicles, routes, or drivers, and look for ways to minimize it.

5 Fleet utilization

Fleet utilization is the percentage of time that your vehicles are in use versus idle or parked. Fleet utilization is a key metric to track because it can help you optimize your fleet size, allocation, and scheduling. To measure fleet utilization, you need to track the start and end time of each trip for each vehicle, and calculate the total duration of usage. You can then divide the total usage time by the total available time, and multiply by 100. You can then compare the fleet utilization of different vehicles, routes, or drivers, and look for ways to increase it.

6 Fuel efficiency

Fuel efficiency is the measure of how much fuel your vehicles consume per mile driven. Fuel efficiency is a fundamental metric to track because it can help you reduce your environmental impact, save money, and improve your competitive edge. To measure fuel efficiency, you need to track the amount of fuel consumed and the number of miles driven by each vehicle, and calculate the average fuel consumption per mile. You can then compare the fuel efficiency of different vehicles, routes, or drivers, and look for ways to improve it.