How do you keep track of your marine navigation system records?

1 What to document

Your marine navigation system records should include all the information and data related to your navigation equipment, such as GPS, radar, AIS, ECDIS, compass, gyro, etc. This may include installation and maintenance details, calibration and testing results, software and firmware updates, error logs, alarms, settings, and backups. You should also document any incidents or anomalies that affect your navigation system, such as collisions, interference, malfunctions, or power failures.

2 How to store and organize them

Your marine navigation system records should be stored in a secure and accessible way, preferably in both digital and paper formats. You can use a dedicated computer or cloud service to store your digital records, and make sure to back them up regularly. You can also use a binder or folder to store your paper records, and label them clearly. You should organize your records by equipment type, date, and category, and use a consistent naming and filing system.

3 How to review and update them regularly

Your marine navigation system records should be reviewed and updated regularly, especially before and after each voyage, or whenever there is a change or issue with your navigation equipment. You should check your records for accuracy, completeness, and relevance, and make any necessary corrections or additions. You should also compare your records with the manufacturer's specifications, the regulatory requirements, and the best practices in your industry. You should also dispose of any outdated or irrelevant records in a proper way.

4 How to use them for troubleshooting and improvement

Your marine navigation system records can help you troubleshoot and improve your navigation performance, by providing you with valuable insights and feedback. You can use your records to identify and diagnose any problems or errors with your navigation equipment, and find the best solutions or alternatives. You can also use your records to analyze and optimize your navigation settings, routes, and procedures, and learn from your past experiences and outcomes.

5 How to share and communicate them

Your marine navigation system records are not only useful for yourself, but also for others who are involved or interested in your marine operations, such as your crew, your management, your clients, your regulators, or your peers. You should share and communicate your records with them in a clear and timely manner, using appropriate formats and channels. You should also respect the confidentiality and security of your records, and follow the ethical and legal standards of your industry.

6 How to keep learning and improving

Your marine navigation system records are not static, but dynamic and evolving, as your navigation equipment, environment, and needs change over time. You should keep learning and improving your record-keeping skills and habits, by staying updated with the latest technology, trends, and regulations in your field. You should also seek feedback and advice from other experts and sources, and participate in training and education programs that can enhance your marine navigation system knowledge and competence.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?