What are the latest tools and techniques for facilitating online function analysis sessions?

I use Miro, combined with zoom for facilitating the Value Engineering Workshop virtually/online. The latest update from Miro is AI feature, where you can ask AI to summarize and categorize the brainstorming result from the team (so we can categorize function easily in 2x2 matrix: need/want, higher order/lower order). On the other hand, Zoom also has it own merit in facilitating a large group, since I can group the team and ask them to join each break out room with its own co-facilitator (and that break out room, or team, will have their own "frame" in Miro). I often use miro even in my live (face to face) workshop due to its convenience

To facilitate online function analysis sessions effectively, consider platforms like Zoom or Microsoft Teams for robust video conferencing, screen sharing, and chat. For visual collaboration, tools like Miro, MURAL, or Figma offer virtual whiteboards, sticky notes, and brainstorming features. Google Workspace provides integrated tools for real-time document collaboration, while Notion or Coda can manage workflows and centralize session outputs. Combining platforms—for example, using Zoom for discussions and Miro for whiteboarding—can enhance collaboration and creativity while ensuring a seamless experience tailored to your team's needs.

The latest tools and techniques for facilitating online function analysis sessions include video conferencing software like Webex, Zoom, Google Meet, and Microsoft Teams, which offer screen sharing, virtual whiteboards, and breakout rooms. Online collaboration tools such as Miro, Lucidchart, and Google Jamboard provide virtual whiteboards and collaborative features. Survey tools like SurveyMonkey and Google Forms can be used to gather feedback from team members. Project management software like Asana, Trello, and Jira can be used to manage tasks and track progress. Virtual workshops and training sessions can also be conducted to equip team members with the necessary skills and knowledge for the function analysis process.

I recommend pre-session documentation, such as sending out a detailed agenda, pre-filled FAST diagrams, or problem statements, so participants can come prepared. Setting clear objectives and timelines ensures the session stays focused and productive. I also suggest assigning roles such as a moderator or facilitator to guide the conversation and ensure every participant’s input is captured.

For running FAST diagrams online, I suggest utilizing the dedicated FAST Diagram Software or customizing tools like Microsoft Visio or Draw.io to build function trees. These tools can help you visualize the relationship between functions easily, especially when breaking down complex processes. I've found that sharing the screen while building or editing these diagrams helps keep everyone focused and contributes to real-time collaboration.

Presenting function-cost-worth analysis results visually can enhance understanding. Use data visualization tools to display comparisons between current costs and proposed cost-saving alternatives, helping participants grasp the financial impact of proposed changes.

In my experience as a Business Value Consultant, benchmarking and brainstorming can be powerful tools for B2B Value Engineering of SaaS apps. Here's a breakdown of how I implement this technique for function analysis: Research your competitors' SaaS offerings. Look for features and functionalities similar to yours; compare your competitors' strengths and weaknesses -- this will help you identify areas where you can improve or differentiate yourself; then find innovative features or approaches that your competitors are using that you could potentially adopt; and then bring together a team of people from different departments (e.g., product management, marketing, sales, customer success) to generate a wide range of ideas and suggestions.