You’re struggling to keep up with property management tasks. How can technology help you stay organized?

As a property manager, you have a lot of responsibilities to juggle. You need to market your properties, screen tenants, collect rent, handle maintenance, deal with complaints, and keep track of finances. It can be overwhelming and stressful, especially if you have multiple properties and limited time. That's why technology can be your best ally in staying organized and efficient. In this article, we'll show you how technology can help you with some of the most common property management tasks and challenges.

1 Online Marketing

One of the first steps in property management is attracting potential tenants to your properties. You want to showcase your properties in the best light and reach a wide audience. Technology can help you with online marketing by allowing you to create professional and engaging listings, post them on multiple platforms, and monitor their performance. You can use tools like Canva to design attractive flyers and brochures, Zillow Rental Manager to list your properties on popular websites, and Google Analytics to track your traffic and conversions.

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Mikel Iraola

Realtor; Home Keys Team @Compass Real Estate, Director of Marketing & Recruiting, Listing/Buyers Agent, Sales, Online Marketing, Bitcoin & Yoga Enthusiast, RYT 200
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Technology can streamline property management tasks by offering solutions like property management software for rent collection, maintenance tracking, and tenant communication. Automated systems can schedule maintenance and send reminders, reducing manual workload. IoT devices enable remote monitoring of property conditions like temperature and security. Cloud-based platforms centralize data for easy access and collaboration. Mobile apps facilitate on-the-go management, allowing quick responses to tenant inquiries or issues. Integrating technology into property management processes enhances efficiency and organization, freeing up time for strategic decision-making

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2 Tenant Screening

Another important task in property management is screening tenants. You want to find reliable and qualified tenants who will pay rent on time, take care of your properties, and follow the rules. Technology can help you with tenant screening by automating the application and background check process. You can use tools like Cozy or Rentec Direct to collect online applications, verify income and employment, check credit and criminal history, and generate reports. This way, you can save time and money, reduce human error, and comply with fair housing laws.

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3 Rent Collection

One of the most tedious and stressful tasks in property management is collecting rent. You want to ensure that you receive your rent payments on time, avoid late fees and bounced checks, and keep track of your cash flow. Technology can help you with rent collection by enabling online payment options. You can use tools like Avail or Buildium to set up recurring payments, accept credit cards and e-checks, send reminders and receipts, and reconcile your accounts. This way, you can improve your convenience and security, reduce delinquencies and disputes, and monitor your income and expenses.

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4 Maintenance Management

One of the most challenging and costly tasks in property management is maintenance management. You want to keep your properties in good condition, respond to tenant requests, and prevent major issues. Technology can help you with maintenance management by streamlining the communication and coordination process. You can use tools like Property Meld or Propertyware to receive and track maintenance requests, assign and schedule vendors, communicate with tenants and contractors, and document the work done. This way, you can enhance your service quality and satisfaction, reduce downtime and liability, and optimize your resources and budget.

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5 Tenant Communication

One of the most essential and demanding tasks in property management is tenant communication. You want to build a positive and lasting relationship with your tenants, address their concerns, and provide them with information and updates. Technology can help you with tenant communication by facilitating various modes and channels of communication. You can use tools like TenantCloud or AppFolio to send and receive messages, emails, and notifications, create and share documents and forms, conduct surveys and feedback, and provide self-service portals. This way, you can improve your responsiveness and transparency, increase your engagement and retention, and foster a sense of community and loyalty.

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6 Data Management

One of the most complex and critical tasks in property management is data management. You want to store, organize, and analyze your data, such as property details, tenant profiles, lease agreements, financial records, and performance metrics. Technology can help you with data management by offering cloud-based and integrated solutions. You can use tools like Rent Manager or Yardi Breeze to access and update your data from any device, sync and share your data across different platforms, and generate and customize reports and dashboards. This way, you can secure and backup your data, simplify and automate your workflows, and gain and leverage insights.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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Ruth Onyegiri

Virtual Assistant ||HoneyBook Expert||Airbnb Co-host||Event Space Management
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One thing I have found helpful is also automation. Automation helps to streamline repetitive tasks and save time also. Automation doesn't replace you or your staff,rather it makes your job easier and providing efficient services to your clients.

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You’re struggling to keep up with property management tasks. How can technology help you stay organized?

1

2

3

4

5

6

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1 Online Marketing

2 Tenant Screening

3 Rent Collection

4 Maintenance Management

5 Tenant Communication

6 Data Management

7 Here’s what else to consider

Property Management

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You’re struggling to keep up with property management tasks. How can technology help you stay organized?

1

2

3

4

5

6

7

1 Online Marketing

2 Tenant Screening

3 Rent Collection

4 Maintenance Management

5 Tenant Communication

6 Data Management

7 Here’s what else to consider

Property Management

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