Learn how to delegate tasks inclusively and empower your team members with this article. Avoid common delegation mistakes and enhance your team's diversity and inclusion.

In my experience of leading remote teams dispersed across the globe , I have found setting up regular check-ins and implementing standardised communication templates to share their plans , progress and issues help in overseeing and assessing tasks inclusively. This framework fostered a psychologically safe space, encouraging team members to openly discuss difficulties without fear of judgment . It enabled me to offer timely support and guidance . In my experience , putting an effort to create an open and welcoming environment where everyone's different perspectives are appreciated contributes to the team's overall success.

How can you delegate tasks inclusively?

Delegation is a key skill for supervisors who want to achieve their goals efficiently and effectively. However, delegation is not just about assigning tasks to your team members. It is also about ensuring that everyone feels valued, respected, and included in the process. In this article, you will learn how to delegate tasks inclusively and avoid common pitfalls that can undermine your team's performance and morale.

1 Why delegate inclusively?

Delegation is not only a way to save time and energy, but also a way to empower your team members and foster their growth and development. By delegating tasks inclusively, you can show your team that you trust them, appreciate their strengths and perspectives, and support their learning and career aspirations. Delegating inclusively can also enhance your team's diversity and inclusion, as you can create opportunities for different voices and ideas to be heard and valued, and for cross-cultural collaboration and innovation to flourish.

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Razeen Abdal-Rahman

DevOps Engineer
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In the realm of effective leadership, supervisors should embrace the practice of inclusive task delegation. This approach not only fosters a sense of belonging and equity within the team but also capitalises on the diverse strengths and skills of individual members. By distributing responsibilities thoughtfully and considering the unique abilities of each team member, supervisors can cultivate a collaborative environment that encourages innovation and maximises overall productivity.

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2 How to choose tasks to delegate inclusively?

Identifying tasks suitable for delegation is the first step towards delegating tasks inclusively. These should be tasks that are not critical, urgent, or confidential, and that can be performed by someone else with the right skills, knowledge, and motivation. Additionally, consider tasks that will provide meaningful and challenging learning experiences for your team members while aligning with their interests, goals, and strengths. When choosing tasks to delegate inclusively, it is important to avoid mistakes such as delegating only tasks you don't like, those that are easy or require minimal supervision or feedback, the same tasks to the same people repeatedly, and those that are irrelevant or unrelated to your team's core objectives or vision.

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3 How to assign tasks to team members inclusively?

The next step to delegate tasks inclusively is to assign the tasks to your team members in a fair and transparent way. You should communicate the purpose, expectations, and outcomes of the tasks, as well as explain why you chose them for the delegation. Additionally, it is important to invite your team members to share their input, preferences, and concerns and listen to their feedback and suggestions. When assigning tasks to team members inclusively, make sure you do not make mistakes such as basing assignments on assumptions or stereotypes, not considering workload or availability, not providing adequate resources or guidance, or not acknowledging contributions.

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Julie Junio de Castro PMP® PMO-CP

Project Manager | Chemical Engineer | CEO | Consultant | ex-PMI Marketing Director | PMOGA Marketing Director | Best Project Manager Awardee | MENA Women Leaders Awardee | Top Filipino Engineer (MENA) | CEO of the Year
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Assigning tasks inclusively involves considering each team member's strengths, preferences, and development opportunities while ensuring fairness and equal opportunities. Here are few of the guidelines I thought of doing it, such as: Understanding the individual strengths. Clearly communicate the goals, expectations, and reasons behind task assignments. Avoid favoritism or consistently assigning certain tasks to specific individuals. Rotate responsibilities. Align task assignments with individual development goals. Offer opportunities for team members to work on tasks that challenge and help them grow professionally. Be mindful on workload. Distribute tasks fairly, considering the workload and existing commitments of each team members.

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4 How to monitor and evaluate tasks inclusively?

The final step to delegate tasks inclusively is to monitor and evaluate the tasks in a constructive and respectful way. You should check in regularly with your team members to track their progress, offer assistance, and address any issues or difficulties. Additionally, providing timely, specific, and balanced feedback that highlights their strengths and areas for improvement is essential. When monitoring and evaluating tasks inclusively, it's important to avoid micromanaging or interfering with team members' autonomy, creativity, or decision-making. Moreover, ignoring or dismissing questions, concerns, or feedback should be avoided. Furthermore, providing vague, inconsistent or negative feedback that demotivates or discourages team members is a mistake that should be avoided. Lastly, failing to recognize or reward your team members' efforts, results, or learning should also be avoided.

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Jamna Jabbar - PgMP®

Head of PMO | Program & Projects management | Director of Governance of PMI UAE Chapter | Digital Transformation | AI and Generative AI programs
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In my experience of leading remote teams dispersed across the globe , I have found setting up regular check-ins and implementing standardised communication templates to share their plans , progress and issues help in overseeing and assessing tasks inclusively. This framework fostered a psychologically safe space, encouraging team members to openly discuss difficulties without fear of judgment . It enabled me to offer timely support and guidance . In my experience , putting an effort to create an open and welcoming environment where everyone's different perspectives are appreciated contributes to the team's overall success.

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5 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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How can you delegate tasks inclusively?

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2

3

4

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1 Why delegate inclusively?

2 How to choose tasks to delegate inclusively?

3 How to assign tasks to team members inclusively?

4 How to monitor and evaluate tasks inclusively?

5 Here’s what else to consider

Supervisory Skills

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How can you delegate tasks inclusively?

1

2

3

4

5

1 Why delegate inclusively?

2 How to choose tasks to delegate inclusively?

3 How to assign tasks to team members inclusively?

4 How to monitor and evaluate tasks inclusively?

5 Here’s what else to consider

Supervisory Skills

Rate this article

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