Learn how to bring agility and flexibility into your team facilitation for better adaptability and resilience in dynamic environments.

Three pillars are requested Assessment Change Planning The assessment is important to evaluate the situation. The change break the routine Planning can make things more clear for team.

Last updated on Jun 27, 2024

What do you do if your team facilitation approach needs more agility and flexibility?

When your team facilitation approach seems rigid and unresponsive, it's crucial to introduce more agility and flexibility into your methods. This doesn't mean abandoning structure but rather adapting to the unique needs and dynamics of your team. Agility in facilitation allows you to pivot strategies as circumstances change, ensuring that your team remains productive and engaged. Flexibility means being open to new ideas and approaches, even when they deviate from the original plan. By embracing these qualities, you can foster a more creative and resilient team environment.

1 Assess Needs

To inject agility and flexibility into your facilitation approach, start by thoroughly assessing your team's needs. Understand the specific challenges and opportunities your team faces, and consider how your current facilitation style is meeting or falling short of addressing them. This assessment should be ongoing, as needs can evolve over time. By staying attuned to your team's pulse, you can adapt your facilitation techniques to better support their success and maintain momentum even when unexpected changes occur.

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Wael NEJI

Finance | Accounting | Operations| Business Analysis | Management & Leadership | Team Management | Change Maker| Development Strategy | Top Voice Management Accounting and Business Analysis
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Three pillars are requested Assessment Change Planning The assessment is important to evaluate the situation. The change break the routine Planning can make things more clear for team.

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Thayná Paixão

Digital Transformation | Agile Culture | Agile Methodology
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Tenha clareza do Output! Saiba com clareza quais entregáveis queremos ao final do dia. Um time mais unido? Mapeamento de ações? Visibilidade de atividades? Tem que saber! Você consegue adaptar rápido sem tirar o olho do objetivo/entrega final!

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Pearl Kanu-

ICF-PCC/ Executive/Mindful Leadership Coach/Mentor Coach./Facilitator/ Trainer and Personal Coach.
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To enhance agility and flexibility in team facilitation: Listen actively and promote psychological safety. Improve your ability to notice subtle cues and unspoken concerns within the team. Create an environment where members feel safe "taking risks, sharing ideas, and challenging the status quo". With refined active listening skills, you can adjust your real-time facilitation style, addressing emerging issues and leveraging unexpected opportunities. This dual approach creates synergy, where attentive facilitation and a supportive atmosphere reinforce each other, resulting in a more agile and flexible team dynamic.

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Gerson Kerstner

Gerente de Operações | Gerente de Projetos | Gerente de Qualidade | Gerente de Customer Success | Engenheiro Elétrico | 🚀Conectando Qualidade, Inovação e Satisfação na Gestão de Operações e Projetos com Excelência.
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Incorpore os valores e princípios ágeis na cultura da equipe, como foco no cliente, colaboração e resposta rápida a mudanças. Como líder, modele comportamento ágil e flexível, mostrando disposição para adaptar-se e abraçar mudanças.

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2 Embrace Change

Embracing change is vital for a more agile and flexible facilitation approach. Recognize that change is not only inevitable but also a source of growth and innovation for your team. Encourage open communication about changes and their potential impact. This creates a safe space for team members to express concerns and suggest improvements. By fostering a culture that sees change as an opportunity rather than a threat, you'll enable your team to navigate transitions more smoothly and with greater confidence.

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Thayná Paixão

Digital Transformation | Agile Culture | Agile Methodology
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Não se agarre ao planejamento (nunca). Tão certo quanto 2 + 2 é 4, o planejamento vai mudar ao longo da facilitação, quanto mais apaixonado pelo plano você for, mais você irá sofrer quando ele não acontecer, ou pior, pode perder o timing da turma, e direcionar errado. Lembro de uma facilitação que já estava toda organizada pro dia seguindo e às 22:40 da noite, recebo uma mensagem de uma das lideranças: - “precisamos mudar o tema de amanhã, queremos falar sobre o tema X, pode ser? ” e assim eu fui dormir. Nada saiu como planejado! Observe e adapte-se sempre.

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3 Flexible Planning

Flexibility in planning is key to an agile facilitation approach. While it's important to have a clear agenda, remain open to adjustments based on the team's progress and feedback. This might involve shortening or extending discussions, shifting focus to more pressing issues, or incorporating new activities that better serve the team's objectives. Your ability to modify plans on the fly will demonstrate your commitment to the team's success and encourage them to be more adaptable in their own roles.

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Gerson Kerstner

Gerente de Operações | Gerente de Projetos | Gerente de Qualidade | Gerente de Customer Success | Engenheiro Elétrico | 🚀Conectando Qualidade, Inovação e Satisfação na Gestão de Operações e Projetos com Excelência.
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Revise e ajuste as prioridades regularmente com base nas mudanças do mercado, feedback do cliente e progresso do projeto. Esteja preparado e planeje para que tenha flexibilidade para ajustes de percurso

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Thayná Paixão

Digital Transformation | Agile Culture | Agile Methodology
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Faça boas perguntas, entreviste o Stakeholders; Essa etapa é de longe a mais importante de todas! É o alinhamento de expectativas! Além disso, pode te ajudar muito a redirecionar em tempo real. Ao fazer boas perguntas você entende o motivo da facilitação, personaliza para até o seu cliente e de fato alcançar os resultados que eles esperam atingir ao final da facilitação.

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4 Encourage Feedback

Actively encourage feedback from all team members to enhance agility and flexibility in your facilitation. Solicit their opinions on what's working and what could be improved. This feedback loop not only provides valuable insights for adjusting your approach but also empowers team members by giving them a voice in the process. A facilitator who listens and acts on feedback will build trust and foster a more collaborative and dynamic team environment.

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5 Learn Continuously

Continuous learning is an essential component of agile and flexible facilitation. Stay informed about new facilitation techniques, tools, and best practices. Attend workshops, read relevant literature, and engage with other facilitators to exchange ideas. By constantly refining your skills and knowledge, you'll be better equipped to introduce innovative approaches that keep your team engaged and responsive to change.

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Gerson Kerstner

Gerente de Operações | Gerente de Projetos | Gerente de Qualidade | Gerente de Customer Success | Engenheiro Elétrico | 🚀Conectando Qualidade, Inovação e Satisfação na Gestão de Operações e Projetos com Excelência.
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Monitore o desempenho da equipe e os resultados dos projetos continuamente, fazendo ajustes conforme necessário para melhorar a agilidade e a flexibilidade. Realize retrospectivas regulares para refletir sobre o que funcionou bem e o que pode ser melhorado. Ajuste as práticas da equipe com base nesses insights.

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6 Adapt Tools

Lastly, consider the tools you use for facilitation and whether they are enhancing or hindering agility and flexibility. Technology can be a powerful enabler, but only if it's the right fit for your team. Evaluate various software and collaboration tools to find those that best support dynamic interaction and real-time collaboration. Adapting your toolset to the needs of your team can significantly improve the effectiveness of your facilitation approach.

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7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?

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What do you do if your team facilitation approach needs more agility and flexibility?

1

2

3

4

5

6

7

1 Assess Needs

2 Embrace Change

3 Flexible Planning

4 Encourage Feedback

5 Learn Continuously

6 Adapt Tools

7 Here’s what else to consider

Team Facilitation

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What do you do if your team facilitation approach needs more agility and flexibility?

1

2

3

4

5

6

7

1 Assess Needs

2 Embrace Change

3 Flexible Planning

4 Encourage Feedback

5 Learn Continuously

6 Adapt Tools

7 Here’s what else to consider

Team Facilitation

Rate this article

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