What strategies can you use to ensure technical documents are easy to understand?

1 Simplify language

One of the main goals of technical documents is to convey information in a concise and precise way. However, this does not mean that you should use complicated or obscure words, jargon, or acronyms. Instead, you should simplify your language as much as possible, using common and familiar words, defining technical terms, and avoiding long and complex sentences. Simplifying your language will help you avoid confusion, ambiguity, and misunderstanding among your readers.

3 Organize content

A well-organized content structure is essential for creating a coherent and logical flow of information in your technical documents. You should use headings, subheadings, lists, and paragraphs to divide your content into sections and subsections, and to indicate the hierarchy and importance of each topic. You should also use transitions, signposts, and summaries to connect your sections and guide your readers through your document. Organizing your content will help you create a clear and consistent message, and make it easier for your readers to find, scan, and remember the information they need.

4 Adapt to context

As a translator, you should also be aware of the context and purpose of your technical documents, and adapt your style, tone, and format accordingly. You should consider the needs, expectations, and preferences of your target audience, such as their background knowledge, cultural values, and language level. You should also consider the type, genre, and medium of your document, such as a manual, a report, or a website. Adapting to context will help you tailor your document to suit your specific situation and goal, and increase its effectiveness and relevance.

5 Test readability

Finally, you should test the readability of your technical documents before you deliver them to your clients or users. You can use various tools and methods to measure and improve the readability of your document, such as readability formulas, feedback from peers or experts, or usability testing with real users. Testing readability will help you identify and correct any errors, gaps, or inconsistencies in your document, and ensure that it meets the quality standards and expectations of your clients and users.

6 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?