When all projects are equally important, how can you prioritize resources for Program Management?

1 Define the program objectives and scope

The first step to prioritize resources for program management is to clearly define the program objectives and scope. What are the expected outcomes, benefits, and deliverables of the program? What are the boundaries and constraints of the program? How does the program align with the organizational vision, mission, and strategy? By defining the program objectives and scope, you can establish a common understanding and direction for all the projects within the program.

2 Assess the project dependencies and risks

The next step to prioritize resources for program management is to assess the project dependencies and risks. How are the projects interrelated and interdependent? What are the critical paths and milestones of the projects? What are the potential risks and uncertainties that may affect the projects? How can you mitigate or avoid them? By assessing the project dependencies and risks, you can identify the most urgent and important projects that need more attention and resources.

4 Communicate and coordinate with stakeholders

The fourth step to prioritize resources for program management is to communicate and coordinate with stakeholders. Who are the key stakeholders of the program, such as sponsors, customers, users, suppliers, and team members? What are their expectations, needs, and feedback for the program and the projects? How can you keep them informed, engaged, and satisfied throughout the program lifecycle? By communicating and coordinating with stakeholders, you can build trust, collaboration, and support for the program and the projects.

5 Monitor and control the program performance

The fifth step to prioritize resources for program management is to monitor and control the program performance. How can you measure and evaluate the progress, quality, and outcomes of the program and the projects? What are the key performance indicators and metrics that you use to track and report the program performance? How can you identify and resolve any issues, changes, or deviations that may arise during the program execution? By monitoring and controlling the program performance, you can ensure that the program and the projects are on track, on budget, and on scope.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?