Benefits and Retirement Plan Administrator

Empower Lives as a Benefits and 401k Plan Administrator at The Pasha Group!

At The Pasha Group, we know that extraordinary organizations are built on the well-being of their people. That’s why we’re searching for a standout Benefits Administrator—who has strong experience with 401k and Pension Plans!

Job Summary

The Benefits Administrator analyzes, administers, and communicates enterprise-wide benefit programs and may focus primarily on one or more plan types, including, but not limited to, health and welfare, 401(k) retirement plans, wellness, and other voluntary plans. This role will have an emphasis on managing and enhancing complex 401(k) programs, ensuring compliance with ERISA and other regulatory requirements, and supporting fiduciary responsibilities.

Why This Role Is Unique

• Make a Tangible Impact: Your work directly improves the lives of our employees and their families.
• Be a Strategic Partner: Collaborate with leaders, vendors, and brokers to shape innovative solutions that keep us ahead of the curve.
• Champion Compliance with Confidence: Ensure our benefits are not just competitive but fully compliant with federal and state regulations, protecting both employees and the company.
• Drive Operational Excellence: Your precision and attention to detail will keep processes running smoothly, from enrollments to payroll deductions.
  
  

Primary Objectives

• Perform regular analysis and audits of assigned plans and programs to ensure regulatory compliance, with a specific focus on 401(k) plan operations and fiduciary oversight.
• Effectively communicate plan features, enrollment and participation requirements, and considerations relating to eligibility and enrollment, including interaction with company and government-sponsored programs.
• Ensure accurate, timely processing of enrollments, eligibility notifications, invoice reconciliation and remittance, and related payroll deductions and status changes.
• Provide backup coverage and support for all plans, including leave of absence programs and retirement benefits.
  
  

Duties And Responsibilities

• Accurately enter, process, review, and complete plan elections and status changes in HR and vendor systems. Ensure compliance with appropriate plan rules, restrictions, and timeframes, with particular attention to 401(k) program compliance.
• Develop and deliver communications and materials related to assigned benefit and/or retirement program options, policy features, enrollment, and other requirements.
• Gather and analyze competitor and market benefit and/or retirement program market data, specifically for retirement plan trends and regulatory updates.
• Analyze utilization, claims, costs, features, and related data and recommend plan changes to meet organizational goals and objectives.
• Provide timely eligibility, enrollment information, and materials to participants.
• Coordinate resolution of claims, enrollment, and eligibility issues with vendors, brokers, and employees.
• Partner with brokers and Third-Party Administrators (TPAs) to administer annual and new hire enrollment processes for assigned plans, including retirement program updates.
• Oversee 401(k) plan administration, including managing vendor relationships, distributions, loans, audits, and compliance with ERISA and fiduciary requirements.
• Audit, reconcile, and coordinate invoice remittance processes, including researching and resolving billing errors and discrepancies.
• Coordinate transactions affecting employee wages and taxes with Payroll, ensuring timely, accurate communication and documentation relating to benefit-related deductions, plan remittances, and management of paid and unpaid leave.
• Provide regular and ad hoc reports, census data, and supporting information for benefit audits and plan renewals, including annual filings and compliance reporting for 401(k) programs.
• Provide support and backup for Leave of Absence processes, including timely distribution of required documentation and notices, determinations of eligibility, and solicitation of required supporting documentation and certifications within required timeframes.
• Other duties as assigned.
  
  

Screening Requirements

Background Checks

Must be fully vaccinated against COVID-19, except as prohibited by law.

The information included in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive or exhaustive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Please Note: The salary range listed is based on the geographic zone associated with this role: San Rafael, CA. If you are applying to work from a different location, the salary range may vary to align with the cost of labor and market conditions in that area. For applicants from other zones, we encourage you to reach out to us to confirm the relevant salary range for your specific location. Starting pay will be determined by job-related factors including experience, education, and business needs and may be modified at any time.

Zone 1: Starting rate $85,000; up to $100,000 for highly qualified candidates

The Pasha Group is an EOE/AA Employer – Minority/Female/Veteran/Disabled/and other Protected Categories.