As your business grows, so is your online archive of support files and documents making it more-and-more difficult to stay organised.
Not having information easily available to those who need it, when they need it is costing you time, energy, money and even customers!
We have spent the last few years in the field helping clients understand the importance of knowledge management and that retaining know-how and intellectual property in today's digital company goes well beyond traditional document management.
In this field guide we dive deep into the ten key ways our team has been revolutionising knowledge management by way of offering unique file management system built on the principles of Lean management that takes the term 'paperless office' to its next digital transformation destination.
- The File Management Taxonomy: Whether you have been good with your folder management and shared file housekeeping or if things are a mess, PRESTO Paperless will allow you to group your documents by type, apply the balanced scorecard perspective and cross link them to the people, processes and business teams that need them.
- Enhanced Visibility Into Your Value Chain: PRESTO Paperless Office is unlike any other document management system in that it is organized based on your company's operating model giving you visibility FIRST into the your business functions and people and THEN the documents which support them. In doing so, you will have bird's eye insight into your business value chain and its supporting sequence of processes to assist you in giving priority to which supporting assets (e.g. documents) need the utmost attention
- Greater Project Management Governance: PRESTO Paperless Office allows you to differentiate documents from those supporting your 'run-the-company' activities from those supporting your 'change-the-company' activities. As a project management solution, PRESTO Paperless allows you to link and/or upload documents to individual projects making them easily accessible to anyone monitoring the project management dashboard
- Increased Sense Of Accountability/Ownership: If your company still isn't using the R-A-C-I matrix to manage accountability, PRESTO Paperless Office will help you be successful in making the R-A-C-I logic business as usual while being a fun and intuitive collaboration experience for all. PRESTO aligns the R-A-C-I accountability matrix to each document eliminating all confusion regarding undefined roles and responsibilities
- Increased Sense Of Urgency: We spent years building our governance dashboard and enhanced alert messaging system so that you will know in real time when risk lurks around the corner. PRESTO's customisable trigger system allows you to set recurring status changes with reminder alerts & e-mails to inform document owners of upcoming routine maintenance and signoff obligations. PRESTO's dashboard and reporting allows managers enhanced visibility to monitor document statuses and zoom in to problem areas in real time offering maximum support to their staff
- Reduced Environmental Impact & Increased Sustainability: PRESTO Paperless Office offers customised digital fields to allow you to take any document and digitise it's information within including expiration date tracking to allow you to file away hard copies once and for all. With PRESTO Paperless Office your carbon footprint will be drastically reduced along with all the excessive movement to-and-from your file cabinets
- Increased Productivity & Decreased Expenses: With your entire company all on the same page managing documents using your pre-defined document taxonomy standard and maintenance schedule workflow, gone are the days of latency due to confusion and excessive doubt. PRESTO makes version management easy and at your fingertips to ensure that colleagues minimise handoffs when working together while maximising productivity
- A Better Remote Work Experience: As your file cabinets become a thing of the past (the physical ones), your ability to transfer information digitally will become more effective as your workforce embraces the digital revolution and masters the art of remote working
- Increased Security & Disaster Recovery: Trust your IT partner to manage your cloud storage and let PRESTO Paperless Office do the rest allowing you to login from anywhere at any time to access any document. Leverage PRESTO's rich permission settings and audit log to see who is doing what to your documents and when. With PRESTO, privacy and safety become business-as-usual
- Increased Storage Space: PRESTO will allow you to access your cloud storage more effectively and build trust among your staff in the architecture of your digital assets. This will make your office cleaner, more organised and open up great opportunities for investment in ergonomic initiatives
This is a free resource brought to you by our team at TOPP Tactical Intelligence of London makers of PRESTO P-D-C-A, enterprise software which lets consultants stay focused and proactive in the daily improvement of their business (without the use of spreadsheets).
Sales Associate at American Airlines
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Realtor Associate @ Next Trend Realty LLC | HAR REALTOR, IRS Tax Preparer
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