HR Digital Ecosystems and Artificial Intelligence : What You Need to Know

You are currently reviewing an employee’s payroll, but you have to check their timesheets on a different software. You also need to verify their PTO bank and personal profile to make sure that everything is in order, once again switching tools to do so. Sounds familiar?

In an increasingly digital professional world, these energy and time-consuming situations can – and should – be avoided at all costs. In that sense, seamless software integration is an essential asset for your company, especially when it comes to payroll and HR integration. 

HR digital ecosystems consist of a set of HR technology solutions working in integration to save organizations and HR managers valuable time on. For example, you can integrate your payroll software with your HR software to gain time and efficiency. Here are the main benefits of this type of software integration. 

1) Saving Time and Energy

The most obvious benefit of integrating cloud-based payroll and HR software is the time and energy you save on a daily basis. Automating manual tasks means that your employees spend less time looking for information and can focus on more strategic projects. Centralized information also helps you spend less time working on data management, maintenance and optimization.

2) Avoiding Duplicate Files

Working with disparate systems means that you need to duplicate files in multiple software solutions, thus multiplying the IDs and passwords you have to remember, and increasing risks of data loss and security breaches. And that’s not mentioning the amount of paper files and the administrative nightmare that comes with it!

Considering that these duplicate files only increase every time your company grows and you hire new employees, now is the time to consider HR and payroll software integration for your organization.

3) Preventing Human Errors

Multiplying data entries means increased risks of human errors and omissions. Excel files simply won’t cut it: if you accidentally skipped a cell, you will spend hours noticing and looking for the error.

The automation and centralization provided by HR and payroll software integration will prevent such mistakes and streamline your entire process.

4) Increasing Security

We previously mentioned duplicate data and the multiple entries, IDs and passwords that come with it. With outdated systems comes a risk of writing passwords on sticky notes or Word documents, and an increased chance of security breaches.

Fortunately, by investing in integrated software tools, you can take the time to ensure that the solutions you choose are up to your safety expectations. Moreover, your employees will spend less time learning how to use the system in an efficient, secure fashion.

5) Improving Employee Experience

All the benefits we previously mentioned allow you to get more time to focus on HR strategies such as employee engagement and wellbeing plans.

In addition to your ability to focus on what matters most, process automation provides employee self-service. With this feature comes data transparency. Moreover, your employees can access and update their personal information without having to contact their manager or the HR department. The icing on the cake: they will be able to do so on a single system, optimizing user-friendliness and employee experience at the same time.

That’s not all: discover other benefits of HR and payroll software integration here!