Making Every Site Visit Count: How TraceAir Helps You Work Smarter in the Field

No matter how advanced technology gets, being on-site will always be essential to land development. For many, one of the most rewarding parts of the job is stepping out of the office, getting boots on the ground, seeing progress with your own eyes, and connecting with the people making it happen. Despite the convenience technology offers, many tasks still demand on-site presence. TraceAir is here to help you make the best use of your time and make every site visit count.

Leveraging TraceAir to Optimize On-Site Visits

Prior to arriving on-site, you can use TraceAir to review the latest scan data, identify key areas needing inspection, and tag specific locations for follow-up. This allows you to plan your visit around high-priority tasks and make sure that nothing is missed. On-site, the 'Locate Me' button allows you to upload photos tied to precise locations, ensuring that all relevant details are captured during your visit. Whether you're reviewing progress, verifying installations, or checking a contractor’s work, TraceAir keeps everything neatly organized in one place, making your workflow more efficient.

For example, you can see from TraceAir that the junction boxes are installed, but you'll need to check in person to confirm whether they are locked or empty. Transformer boxes may also need an on-site inspection to ensure they are secure and functioning properly. Similarly, manhole covers may appear installed, but a physical inspection is needed to verify if they are securely fastened or require further work. With TraceAir, you can tag these locations for follow-up, making it easy to stay on top of tasks that require on-site attention.

Tracking and Documenting Progress in Real-Time

TraceAir offers various tools to help you visually track progress and troubleshoot in real-time. Key workflows include:

• Mark progress: Easily mark areas as completed, in progress, or not started.
• Add notes and drawings: Include notes and drawings directly on the map to capture specific details or instructions, ensuring key information is documented for follow-up.
• Create Exhibits: Generate detailed Exhibits to highlight specific aspects of your project, making it easier to track progress, share updates, or plan upcoming tasks.
• Take Counts: Use TraceAir's Counter Tool to quickly quantify objects or materials on-site, helping you track inventory or completed work with ease.
• Upload photos: Add photos as proof of completion or to highlight issues that need attention.

Combining data and imagery from TraceAir with on-site notes and photos gives your team a complete, up-to-date picture of the project. With everyone accessing the same detailed information, nothing is overlooked, and tasks are efficiently followed up on. This approach ensures smooth project management with clear communication, accountability, and real-time visibility throughout.

”As a Director of Land Development, TraceAir allows me to oversee all our projects, quickly address issues, and hold everyone accountable. The collaborative features ensure that my team, contractors, and stakeholders are aligned.” — Greg Coleman, Director of Land Development, Beazer Homes

More Than a Tool—It’s a Smarter Way to Work

The true value of TraceAir is in combining your on-site expertise with advanced technology to enhance your workflows. With TraceAir, you can prioritize tasks, track progress, and document important details—all in real time. This allows you to work smarter, streamline tasks, and make more informed decisions, ultimately improving project outcomes. By merging innovative technology with your practical expertise, you’ll save valuable time and optimize efficiency.

Our goal is to help you get the most out of your time, whether you're on-site, in the office, or on the go. We empower you to spend less time catching up and more time focusing on the tasks that truly need your attention. From tracking progress to ensuring follow-ups are completed, TraceAir provides the tools you need to streamline communication, avoid miscommunication, and ensure everyone is aligned. TraceAir isn’t just another tool—it’s a smarter, more effective way to work, making every site visit more efficient, organized, and productive.

To learn more about TraceAir, schedule a demo today.

”With TraceAir, you'll gain a comprehensive understanding of your entire project and enhance efficiency in managing time and resources. Our experience with TraceAir has been great, and we continue to find new ways to use it throughout our division to improve efficiency.” — Shaun Hofman, Land Development Construction Coordinator, Mattamy Homes