Why Your Business Needs Digital Forms
Eunice Buag
Client Relationship Manager at Fraud.net| Building strong partnerships to combat fraud
Have you visited an organization that is yet to digitalize fully?
Imagine dropping an invoice at a particular company's doorstep and forgetting to fill in some crucial details.
How did you forget to do so?
Because they are still using paper forms and they have no means to show you an error of omission.
That is a long and tiring process.
Right?
Although digital forms, often known as e-forms, are not new, many companies and organizations still utilize paper forms.
More specifically, forms serve as the engine and gasoline for any industry, and this won't be changing anytime soon.
While scanning can aid in reducing print burdens, replacing paper-based forms with digital forms is typically the next natural step.
On the other hand, some companies have realized the ease of utilizing digital forms.
Since mobile applications are trendy in our modern lives, many companies have at least one or two.
This cuts their operation costs since accurate data is guaranteed.
Precisely what are digital forms?
Have you ever encountered a digital form?
In data collection, a digital form is comparable to a paper form.
Documents can be digitized in a wide range of formats.
The cost report, the timesheet, the safety report, and generally any surveys and inspections are a few.
Forms are frequently used across all industries for a variety of purposes.
Some forms, like field inspections, require you to move to a site outside your office.
In these circumstances, using digital forms is more practical because it prevents repeating data entry from the paper form to the computer.
Did you know that digital forms save time for field service technicians, field managers, and data analysts, thus improving field service management?
How?
Digital forms collect a high percentage of accurate information compared to paper forms.
This means they are easily translated by the data analysts back in the office.
Also, digital forms are real-time in terms of recording the response for analysis.
In contrast, paper forms have a long way to go until they are physically submitted to the office for analysis.
I feel like paperwork is a heavy load to imagine in this field service digital transformation era.
Do you relate?
Let's dive into the features that make digital forms effective.
A look at what Makes Digital Forms so Effective
Are you wondering what characterizes an excellent digital form?
Ask no more!
You can get pre-designed templates from a reputable digital form provider, which technicians on-site can pull up and use.
These characteristics are responsible for making any digital form effective.
Do digital forms offer any advantages to field service businesses?
Here is the answer:
What Advantages can these Digital Forms Offer Field Service Businesses?
Did you fill out the forms?
Did you cross-check if all the blank spaces were filled?
Did you submit the form?
Ah! There are far too many questions on these paper forms.
These questions are not frequently asked in a paperless office.
What does this mean?
This means that digitized forms have a way of recording responses and submissions.
Also, digital forms will show you the must-fill sections with limited errors.
Field service businesses that have embraced digital forms as opposed to paper forms enjoy the following benefits;
#1 Saving Money and Time
It's a pity to inform you that many businesses still rely on paper forms for data collection throughout the day.
The data must then be retyped into back-office systems.
Are they aware that the time spent on this could be better spent on other things that would improve their business?
Re-entering data delays the workflow's next step since it takes longer (for example, the invoice issue I mentioned above).
Digital forms instantly make data accessible because it is automatically sent to all back-office systems.
Going paperless with digital forms is a good idea.
Consequently, by implementing them, you eliminate the need for paper and the pricey printing and storage expenses.
Also,
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You save on the requirement for accessories to save manual documents (e.g., binders, clipboards, pens, staples, etc.).
#2 Additional Features Provided by Digital Forms
There are so many features on digital forms that are missing from paper forms.
You may quickly duplicate your papers and use photographs, videos, barcodes or QR codes, GPS positions, and signatures.
With digital forms, data can be sorted into groups quickly and effectively.
These groups can then be exported into Excel or other BI tools, giving you a clear picture of all the data you've gathered and kept in one application.
Additionally, without consulting your provider and without incurring additional fees, you may quickly add a paragraph, a signature, a drop-down menu, or alter your forms in any other manner whenever you need to!
I find this benefit so magical.
What do you think?
#3 Precise Real-time Data
Nothing beats real-time response (data) in this digitized world.
Digital forms make real-time data recording a reality.
Whether it's a service order-based invoice issued based on the data, or a refund request followed by a refund procedure, the data is promptly converted to digital form, saved in the system, and prepared for further processing.
In contrast to our digital platform, the paper doesn't provide any information regarding the circumstances of completing the form.
You can track and plan your work down to the minute with the help of our scheduler.
#4 Accessible from Anywhere
Forgive me as I share this short story with you.
This one day, I had a lot of paperwork to handle.
It dates back to before we embraced digital forms.
On my way to the office, I remembered that there was a particular page that I hadn't signed.
I was desperately searching through my heavy file only to discover that I had left the paper form at home.
Oops!
That incident ruined my day.
Guess what?
With digital forms, this scenario would have been different.
I would have used my mobile device to finish up the job.
Despite the digital forms being cloud-based, they are accessible both online and offline.
Thanks to digital forms, I am happy this scenario will never happen to me.
It's possible with you too!
#5 Environmental Sustainability
According to Our World in Data, 97% of deforestation occurs in the tropics.
More heartbreaking news is that almost 10 million hectares of forest are cleared yearly.
That is an area larger than Portugal.
We lose about five million hectares of forest annually, though about half of it is compensated by new growth in the forests.
But not all of it goes toward manufacturing goods for regional markets.
The wealthiest nations in the world are responsible for 14% of deforestation by buying imported meat, vegetable oils, cocoa, coffee, and paper made on deforested land.
We can reduce our impact on the environment if we all agree to reduce paper consumption and use digital forms.
Let's do it!
#6 Uniformize Data Collection
By using digital forms, you can make sure that all of your company's forms are completed as required.
By standardizing data collection, you can automatically increase productivity, save time, and ensure that the data is accurate.
It is challenging to standardize the data collection procedure while using paper-based forms.
Keep in mind that the process of entering data into the back-end system is made more difficult by the lack of standards in data collection.
#7years Aid in Bettering your Marketing Decisions
Digital forms can record information on how users interact with the page on which they are embedded, in addition to immediately gathering data.
Once you've gathered this data, you can share this data with your team and use it to inform marketing and advertising choices that will increase the marketing return on investment for your business (ROI).
Get the Most out of your Business with MightyField's Digital Forms
I am sure you don’t want to be left behind as others embrace paperless mode or digital forms.
Have you noted all the benefits it has to offer?
I wouldn't hesitate to implement digital forms in my business at all.
Customer care services will drastically improve, which will boost your field service business.
MightyFields is the only trusted partner in ensuring that you get your customized digital forms.
The only thing left to do is to begin using the field service software.
Field service management software is made to make it possible for businesses to stop using paper, which saves them time and reduces errors.
Field service personnel can have a complete solution through digital forms, enabling them to do away with paper completely.
MightyFields digital forms have all you need.
Contact us and ditch the paper forms that slow down your business.