Executive Assistant

• Newly created role - 4 days office /1 day home
• Support Executive Leaders & collaborate with multiple senior stakeholders
• Fast-paced & dynamic supportive environment

About us:

With almost 5,000 employees in 109 locations across Australia, New Zealand, and Southeast Asia, EBOS Group is the largest and most diversified Australasian marketer, wholesaler and distributor of healthcare, medical and pharmaceutical products. It is also a leading marketer and distributor of recognised animal care brands.

EBOS Group is publicly listed on the New Zealand and Australian stock exchanges.

The Opportunity:

We have a NEW opportunity for an experienced, professional, enthusiastic and proactive Executive Assistant (EA) to join EBOS Group and hit the ground running.

Based at our head office in the Docklands, you will provide administration and coordination support to the Chief Financial Officer (CFO), Executive General Manager (EGM) Strategy and Mergers & Acquisitions (M&A) as well as other EBOS executives to ensure they are prepared for all meetings, travel and expense management.

As such your responsiveness and willingness to help others as well as ability to support multiple executives in a collaborative way within a fast-paced environment will be critical to your success.

What you will do:

• Diary and email management, coordinating all papers, briefing notes, agendas and communications;
• Arrange domestic and international travel including preparation of itineraries and agenda;
• Assist in the development of presentations for internal and external audiences;
• Assist with team communication emails and meetings including room bookings, catering, materials and agenda;
• Coordinate procurement and expense management;
• Support Office & Event Management (invoices, liaison with building management, concierge etc);
• Onboarding and offboarding activities;
• Ensuring supplies for kitchen / stationery are ordered and distributed;
• Liaise and manage the car park along with issuing car parking passes.

What we are looking for:

• Experience working within a similar Executive Assistant role supporting multiple executives;
• Intermediate to advanced using Microsoft Office – Word, Excel, PowerPoint;
• High level of planning, prioritisation and organisation skills;
• Ability to conduct research, assemble and analyse data to prepare reports, documents, meeting agendas and presentations;
• Experience hosting and coordinating virtual meetings;
• Strong written and verbal communication skills.

Benefits

This is a unique opportunity to work in a company where you are valued, given the recognition you deserve and suitably rewarded for your hard work.

Other benefits include:

• Employee Share Plan;
• Company Paid Parental Leave;
• Employee Assistance Program for Mental Health Wellbeing;
• Staff Awards;
• Employee Referral Program;
• Health Insurance Discounts;
• And More.

We are committed to fostering a workplace that values diversity and inclusion. As an equal opportunity employer, we actively strive to build a gender-equitable team and cultivate a culture that embraces individuals from all walks of life. We welcome applications from candidates of diverse backgrounds, abilities, ages, and cultures (including First Nations Peoples).

Our commitment to inclusivity extends to supporting candidates with disabilities throughout the recruitment process. If you require any accommodations due to disability, please inform us by reaching out to HR@ebosgroup.com. We believe that a diverse and inclusive workforce enriches our organisation and contributes to our success.

How to apply

If you believe that you have the necessary attributes to succeed in this challenging and rewarding role, please click ‘APPLY’ now.

Pre-employment checks may be required and will be discussed with the successful candidate.

We are unable to proceed with your application if your current visa restrictions preclude you from being able to perform the role in line with immigration laws.

No agency assistance will be required.