Office Leasing Manager

We're reimagining the way Australians live, work, and play. We own and manage some of the most recognisable and loved retail destinations across Australia.

We’re evolving our portfolio into destinations that offer a broad selection of retail, residential, and office spaces. Through our diverse portfolio, data-led decision-making, and nationwide development pipeline, we do things differently.

We are Vicinity.

Role purpose

The OLM will be responsible for overseeing the leasing of circa 100,000m2 of commercial office space across Vicinity’s property portfolio. The role will report to the General Manager Capital Transactions & Commercial Leasing at the National Office, Chadstone.

The OLM will lead the negotiations around leasing of commercial office-space across the Vicinity commercial office portfolio. The OLM will ensure that requests for proposals (RFPs) from tenants, tenant representatives, and leasing agents are attended to expeditiously and in a professional and expert manner, and that commercial outcomes are commensurate with market, financially feasible and the to the commercial advantage of the Asset, JV Partners and Vicinity.

The role will play a vital role driving the growth and success of the company's commercial office portfolio.

Key Accountabilities

Marketing and Negotiation-

• Develop and maintain a robust and in depth understanding of the office market where the existing office premises are located within the national property portfolio.
• Manage the preparation of marketing collateral for respective offices and what is presented to the market.
• Present office premises and current availability to tenants
• Manage tenant inspections along with leasing agents and centre management.
• Engage with the market to actively pursue tenants (i.e., engage directly with tenants, tenant representatives and agents [both appointed or not]).
• Engage with existing tenants (coordinating centre management retail leasing teams) on any matters that arise during leases.
• Prepare term sheets for tenants interested in office leases.
• Work with legal team to finalise agreements for lease and lease documents for office leases.
  
  

Strategy, Planning & Organisation-

• Appoint and manage the leasing agents acting as the landlord’s representative.
• Resolve complex issues regarding, performance management, financial assessment, and macro/micro market research.
• Contribute to setting asset vision and strategy and ensuring office strategies and offerings are aligned.
  
  

Teamwork & Leadership-

• Engage with the centre management and retail leasing teams on assets with offices to ensure that there is a cohesive leasing strategy and direct line for any office enquiry.
• Successfully lead multiple projects teams,
• Champion teams and motivates to achieve and exceed targets.
• Set team objectives and ensures these are understood.
• Provide information and technical support to team members and other departments.
  
  

Financial Analysis & Reporting-

• Prepare initial leasing budgets for vacant spaces.
• Prepare and establish the annual lease budgets for the respective offices based on market rents, reviews, and incentives, etc.
• Engage with the PIA team on regular valuation advice and benchmarking.
• Provide regular reporting on the status of office leasing, vacancy, enquiry, marketing, market rents and leasing up periods.
• Engage with the property accounting team on the regular budget cycles and provide input on budgets for vacant office and looming lease expires.
• Develop budgets for tenant expiries to make good and/or refurbish premises to enable them to be ready for lease.
• Comprehensive understanding of project risk and opportunity position and full oversight risk mitigation
• Applies advanced investment analysis
• Execute short, medium and long term strategies and work to ensure that key projects meet required deadlines
  
  

Communication & Interpersonal-

• Provide senior executive support and advice on office leasing.
• Develop a positive and productive relationship with other senior executives within Vicinity and externally with project staff, agents, and consultants.
• Ensures ongoing engagement, reporting and communications with key stakeholders which may include JV Partners, Government, Neighbors, potential tenants, ICC & Board.
• Contribute to and coordinate the writing of ICC & Board papers
• Present to the ICC and Board when required
  
  

The job description as defined above will evolve and change over time as Vicinity’s commercial office portfolio changes.

Key Role Relationships

• Development delivery
• Asset leadership
• Leasing leadership
• Leasing design & delivery
• Centre management
• Marketing
• Finance
• JV partners
• Legal Counsel
  
  

Experience & Capabilities

• Extensive experience (5+ years) in leasing of both new-build and existing office space.
• Results driven negotiation.
• Strong critical thinking
• Strong verbal and written communication skills
• Proven commercial management.
• Strong relationship management sills
• Decision making skills.
• Strong negotiation and influencing skills.
  
  

Expenditure Authorisation

• Within approved budgets and in accordance with delegated authorities
  
  

Why Vicinity?

Benefits

Our benefits program focuses on creating an awesome place to work in which our people are rewarded and recognised. This includes:

• Flexible working options
• Birthday leave & purchased additional leave
• $1,000 worth of VCX securities rewarded for eligible team members
• Internal mentoring program
• Generous Parental Leave
  
  

We live and work by our values of Respect, Integrity, Customer Focus, Collaboration and Excellence. They are the foundation to everything we do and provide us a north star with which we can shape meaningful places where communities connect.

At Vicinity we embrace and celebrate diversity and are committed to creating an inclusive work environment where we attract, retain and develop our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community.

Our people and our Employee Advocacy Groups (Gender Balance, Cultural Diversity, Disability & Access and Pride & Allies) actively build community and provide allyship within Vicinity. If you’d like to speak to someone to understand what it’s like firsthand to work here, please reach out to our Talent Acquisition team.

Role

We are aware of current limitations with our website accessibility and are working towards improving this. Should you experience any issues accessing information in this job advertisement or the application form, and require this in an alternate format, please contact our Talent Acquisition Team. Similarly, if you would like to discuss workplace accessibility, any reasonable adjustments we can make to better support you during the recruitment process, or your potential future role please reach out to our Talent Acquisition team:

Email: talent.acquisition@vicinity.com.au

Phone: +61 3 7001 4000 (request to speak to our Talent Acquisition team)

Note: To be eligible to apply for this position, you must have existing, relevant Australian work rights. At the later stages of the recruitment process the shortlisted candidate/candidates will be required to undergo a Criminal History Background/Police Check as a mandatory part of the process. Additional qualification checks may also be required dependant on role and level.